Location: Mumbai Role Summary: Studio Substance is seeking a detail-oriented and proactive Project Coordinator to support the planning, execution, and delivery of creative projects across the studio. This role requires excellent organizational skills, a collaborative mindset, and the ability to manage multiple timelines and stakeholders in a fast-paced design environment. The Project Coordinator will work closely with creative leads, designers, and cross-functional teams to ensure projects are delivered on time, within scope, and aligned with the studio’s vision. This role is designed for someone looking to grow within a fast-paced, high-creative-output environment and offers opportunities to expand into creative operations and leadership over time. Responsibilities: 1. Project Planning & Coordination: Coordinate project timelines, deliverables, and resource allocation across various design initiatives Maintain detailed project trackers and ensure accurate documentation of progress, risks, and milestones Schedule and facilitate meetings, reviews, and check-ins with internal and external stakeholders 2. Communication & Stakeholder Management Act as the liaison between creative teams, operations, and external collaborators or vendors Ensure timely communication of updates, changes, and feedback to all relevant parties Prepare regular status reports and presentations for internal reviews 3. Process & Workflow Management Support the implementation of project management tools and best practices Ensure adherence to studio timelines, workflows, and quality standards Identify potential bottlenecks or delays and work with teams to implement solutions proactively 4. Administrative Support Maintain organized digital and physical documentation for projects Assist in preparing briefs, proposals, and post-project evaluations Support budgeting and invoicing processes where necessary Qualifications: Bachelor’s degree in Design, Communications, Management, or a related field 1–3 years of experience in project coordination, preferably in a creative or design studio Proficiency in project management tools (e.g., Notion, Trello, Asana, or similar) - Strong organizational and multitasking abilities Excellent written and verbal communication skills A collaborative, can-do attitude with strong attention to detail Passion for design, creativity, and innovative thinking
Job Title
Project Coordinator | Studio Substance