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About the Role We are searching for an enthusiastic and highly organized individual to join our team as the Executive Assistant (EA) to the Director- Corporate Relations at MIT World Peace University (MIT- WPU). 2. Job Profile • The Executive Assistant provides executive support in a one-on-one working relationship. • The Executive Assistant serves as the primary point of contact for all internal and external constituencies on all matters pertaining to the respective department / Office . • You shall also serve as a liaison to the senior management teams; organize and coordinate executive outreach and external relations efforts; and oversee special projects. • The Executive Assistant will have the ability to work in a fast-paced environment and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. • Completes a broad variety of administrative tasks for the HOD including managing an extremely active calendar of appointments; completing strategic reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for special projects. Plans, coordinates and ensures the HOD’s schedule is followed and respected. • Communicates directly, and on behalf of the HOD, on matters related to the HOD’s programmatic initiatives. • Research, prioritizes and follows up on incoming issues and concerns addressed to the HOD, including those of a sensitive or confidential nature. • Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the respective office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the HOD to keep him/ her well informed of upcoming commitments and responsibilities, following up appropriately. • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the HOD, some of which may have organizational impact. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the HOD ability to effectively lead the company. • Prioritizes conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings • Facilitates cross-divisional coordination of travel and outreach plans Skills and Abilities: • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management members, and external partners • Excellent written and verbal communication skills • Demonstrated proactive approaches to problem-solving with strong decision-making capability • Emotional maturity • Highly resourceful team player, with the ability to also be extremely effective independently • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment • Forward-looking thinker, who actively seeks opportunities and proposes solutions.