Job Title

Job Title : Executive Administrative Assistant Experience Level : 3+ years. Location : Vadodara, Gujarat, India / WFH Shift Time: US Shift Primary Responsibilities: ● Document Management : Organize online folders, maintain file structures across Google Drive, immediate availability for real-time document sharing during business hours. ● Entity Management : Create new LLCs, manage ongoing compliance for multiple entities, coordinate with attorneys for filings and renewals, and maintain corporate records. ● Technology Administration : expert (implement improvements and optimize workflows), Canva master for marketing materials, CRM management, and optimization. ● External Communications : Professional communication with lenders, banks, insurance, and legal counsel, coordinate third-party inspections up to $2,000 ● Project Management : Coordinate multi-step projects, track timelines and deliverables, facilitate team collaboration ● Specialized Tasks : Organize closing documents, manage cost-segregation studies, and handle registered agent coordination Example of Decision-Making Authority: ● Approved : Up to $2,000 for inspection reports and standard vendor services ● Requires Approval : Structural changes, DocuSign documents, LLC formation docs Required Qualifications: ● 3 to 5+ years executive administrative experience (real estate/finance preferred) ● Expert proficiency in , Canva, Google Suite, and CRM systems ● Proven experience with LLC formation and corporate compliance ● Exceptional communication for interactions with banks, attorneys, and insurance ● Strong project management and confidentiality with sensitive information