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Job Title: Business Secretary – Digital Marketing AgencyLocation: Mumbai (Bandra)Employment Type: Full-timeWork Days: Monday–SatudayAbout PepMediaPepMedia is a fast-growing digital marketing and PR agency specializing in creating impactful online presence for brands through social media, content creation, performance marketing, and tech solutions. With strong expertise in the healthcare sector and diverse industry clients, we combine creativity with technology to deliver measurable results.Role OverviewWe are seeking a proactive Business Secretary to support our leadership team in ensuring smooth operations, coordinating client and internal communication, and maintaining organized workflows. The ideal candidate will have excellent administrative skills and a strong understanding of the digital marketing ecosystem.Key Responsibilities1. Executive & Administrative Support • Manage the Director’s calendar, schedule meetings, and coordinate travel itineraries. • Draft, proofread, and circulate business correspondence, proposals, and presentations. • Take meeting minutes (internal and client) and ensure timely follow-up on action points.2. Client & Project Coordination • Liaise with clients to schedule reviews, share updates, and manage deliverables. • Work with creative, content, and performance marketing teams to track project timelines. • Maintain CRM or client tracking sheets for campaign status and performance.3. Digital Marketing Documentation • Assist in compiling campaign reports, analytics summaries, and client proposals. • Maintain an organized database of social media creatives, ad reports, and content calendars. • Support in preparing pitch decks for new business prospects.4. Office & Information Management • Maintain confidential records, contracts, invoices, and legal documentation. • Oversee office supplies, vendor coordination, and basic administrative procurement.5. Confidentiality & Professionalism • Handle sensitive business and client information with discretion. • Represent PepMedia professionally in all external interactions.Qualifications & SkillsMust-Haves: • Bachelor’s degree in Business Administration, Mass Communication, or related field. • 2–4 years’ experience as a Secretary, Executive Assistant, or Administrative Coordinator (digital marketing agency experience preferred). • Strong communication skills (verbal & written). • Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic familiarity with social media management tools. • Highly organized with the ability to multitask and meet deadlines.Nice-to-Haves: • Knowledge of digital marketing terms, campaign processes, and analytics tools. • Experience handling client accounts or agency coordination. • Ability to create and edit basic presentations in Canva or similar tools.Salary:Offer ₹3–5 LPA