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Job Title:Real Estate Virtual Assistant Location:Remote (India) Type:Full-Time Schedule:Must workEastern Time (U.S.)About the Role We’re looking for a highly organized and experiencedReal Estate Virtual Assistantto support a US-based real estate business. The ideal candidate will have3+ years of experience in real estate operations roles , with excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment and will have to manage residential and commercial real estate transactions from offer to closing. You will coordinate contract drafting, document management, deadline tracking, compliance, and communication among agents, buyers, sellers, lenders, title/escrow, and vendors. This is a client-facing role requiring strong coordination, reliability, and a proactive mindset.Key ResponsibilitiesManage property listings on MLS, Zillow, and other real estate platforms Handle lead management: respond to inquiries, qualify leads, and maintain CRM (HubSpot, Salesforce, or similar) Draft and manage real estate offers, including pricing, terms, contingencies, and closing dates. Populate brokerage- and state-compliant contract forms accurately. Manage document versions, track revisions, counteroffers, and ensure version control. Open and maintain transaction files; verify contracts, dates, signatures, addenda, and disclosures. Notify all stakeholders (agents, clients, lenders, title/escrow) on offer acceptance and contract updates. Send templated summary emails outlining contract status, next steps, and key contact info. Track all contract milestones and deadlines (inspection, appraisal, contingencies, financing, closing) and send reminders. Trigger task workflows for inspections, escrow openings, disclosures, and more based on contract terms. Coordinate scheduling for inspections, appraisals, repairs, walk-throughs, and lockbox logistics. Collect and audit all transaction-related documents to ensure compliance with brokerage and legal standards. Prepare for closing by coordinating with lenders, title companies, and agents to ensure “clear to close.” Manage post-closing tasks such as document archiving, feedback collection, and referral requests. Support listing coordination activities (photoshoots, MLS updates, signage) and open house logistics as needed.RequirementsProven experience as a Real Estate Transaction Coordinator or Virtual Assistant, Contract-to-Close Specialist, or Escrow Coordinator. Strong organizational skills and attention to detail in managing complex transaction workflows. Excellent communication skills to coordinate effectively with multiple stakeholders. Familiarity with real estate contract forms, disclosures, compliance, and transaction deadlines. Proficient in document management, version control, and using CRM or transaction management software. Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment. Knowledge of real estate software tools such as DocuSign, Dotloop, BrokerMint, SkySlope, Salesforce, or similar platforms is a plus. Comfortable working remotely with flexibility and professionalism. Experience with residential and/or commercial real estate transactions preferred.Why Join Us?Work with a growing US-based real estate team Exposure to U.S. real estate transactions and market practices Competitive compensation Remote role with long-term growth opportunitiesIf you’re an experienced, detail-driven Real Estate Virtual Assistant who thrives in a fast-moving environment, we’d love to hear from you.