Job Title

Company Description PanScience Innovations (PSI) is a company that builds and scales cutting-edge deep-tech and AI startups with passionate entrepreneurs. They leverage deep industry expertise, hands-on operator support, strategic mentorship, and a robust network of industry partnerships to transform groundbreaking ideas into scalable, market-leading companies that solve real-world problems.Role Description This role requires more than calendar management. You’ll work closely with the founders to enable high-quality decision-making, streamline daily operations, coordinate with internal and external stakeholders, and ensure the leadership team remains aligned, responsive, and effective. You’ll be trusted with sensitive information, cross-functional coordination, and high-value communication, playing a critical role in maximizing leadership bandwidth across multiple ventures.Key Responsibilities • Manage complex calendars, scheduling, and meeting coordination across time zones. • Prioritize daily tasks and strategic commitments for the founding team. • Track key action items, decisions, and follow-ups across multiple ventures. • Prepare briefing notes, internal decks, and leadership documentation. • Coordinate with internal teams and external stakeholders professionally. • Draft, proofread, and manage executive communication and correspondence. • Support confidential projects and assist with research or hiring tasks. • Handle travel planning, reimbursements, and office-related logistics. • Streamline executive workflows through process improvements and tools. • Maintain discretion and professionalism in managing sensitive information.Qualifications • 2-3 years of experience as an Executive Assistant, Chief of Staff associate, or operations lead to senior leadership in a fast-paced environment • Strong proficiency with digital tools (Google Workspace, Slack, Notion, Airtable, Zoom) • Excellent written and verbal communication in English; clear, concise, and professional • Proven ability to manage time-sensitive workstreams with minimal supervision • High emotional intelligence and interpersonal skills — calm, composed, and solutions-orientedPreferred Backgrounds • Experience in early-stage startups, consulting, VC, policy, or high-growth tech environments • Exposure to supporting founders, managing confidential assignments, or interacting with senior stakeholders • Demonstrated ability to handle ambiguity, wear multiple hats, and take ownership.