Job Title

Job title – Executive Assistant to Managing DirectorLocation – Mumbai (HO)Reporting To: MDKey Responsibilities1.Calendar, Communication & Coordination- Manage and maintain the MD’s daily, weekly, and monthly calendar, scheduling meetings, teleconferences, and international calls across multiple time zones. - Review and prioritize all incoming communication (emails, calls, correspondence), summarize key points, and prepare action items or responses as required.2.Meeting Planning & Review Management·Plan and organize internal meetings such as Strategic, HOD, and SalesReview Meetings.·Prepare meeting agendas, consolidate required information, and share pre-read materials with the MD.3.Documentation Management & Business Support- Prepare, review, and organize key business documents such as agency agreements, trade contracts, and official correspondence with principals and customers across Printing, Packaging, and Industrial Products verticals.4.Workflow, Email & Information Management- Maintain and update email templates for recurring communication (meeting invites, document requests, travel briefings, etc.). - Ensure timely communication between MD and departments, acting as the link for decisions and information flow.5.Time Management & Daily Prioritization Discipline·Maintain a weekly summary of completed vs pending tasks to identify trends,delays, and follow-up requirements.6.Social Media & Professional Representation7.Cross-Functional & Administrative Support- Serve as a bridge between the MD’s office and all departments (Sales, CRM, Finance, SCM, HR, Admin) for coordination, data exchange, and progress. - Ensure smooth coordination during visits from principals, clients, or management guests.Qualification, Skills & Competencies- Education: Graduate in Business Administration, Commerce, or related field. - Experience: 5–7 years of experience as an Executive Assistant or Senior Administrative professional supporting senior management, preferably in a trading or manufacturing organization. - Languages: English (mandatory); Hindi or regional language preferred. - Strong communication and interpersonal skills (verbal and written). - Excellent organizational, multitasking, and prioritization skills. - High integrity and discretion in handling confidential information. - Strong analytical and business understanding. - Proficiency in MS Office (Excel, PowerPoint, Word, Outlook) and CRM usage. - Ability to draft professional correspondence and social media content. - Proactive, disciplined, and resourceful approach with attention to detail.