Job Title

Role OverviewThe Account Executive supports the delivery of marketing production projects across India, including POSM, print, packaging, merchandising, OOH, and promotional materials.This is a foundational execution role within the client delivery team. The AE is responsible for documentation accuracy, workflow coordination, communication follow-ups, approval routing, supplier liaising, and administrative support to ensure projects stay on track and meet the required specifications, timelines, and commercial processes.This role suits someone who is detail-oriented, organised, and eager to grow within marketing production.Key Responsibilities1. Project Coordination & Workflow Support- Assist in the end-to-end coordination of POSM, print, OOH, packaging, and promotional item projects. - Maintain and update all trackers, schedules, WIP reports, and task lists. - Ensure project data is accurate and up to date in internal systems. - Coordinate artwork routing, version control, and approval cycles with internal teams and client stakeholders. - Document all feedback, next steps, and approvals clearly and promptly. - Support the creation of timelines, milestone charts, and delivery calendars.2. Client Servicing Support- Work with Account Managers to prepare daily, weekly, and monthly update reports. - Draft email communications, follow-ups, and clarifications for client stakeholders. - Participate in client calls (where appropriate) to take notes and ensure follow-through. - Support gathering brief information, requirement clarification, and documentation for new jobs. - Assist with preparing presentation materials, decks, and recaps as requested.3. Supplier & Production Coordination- Coordinate with suppliers to collect quotations, samples, production updates, delivery information, and documentation. - Follow up with vendors on missing documents, sample submissions, or pending updates. - Support QC and sourcing teams in collecting technical information (spec sheets, dielines, materials). - Track supplier timelines and escalate delays to the Account Manager. - Assist with arranging sample dispatch, approvals, reworks, or reshoots if needed.4. Artwork, Technical, & Pre-Production Support- Assist artwork teams with routing files, gathering feedback, and ensuring alignment with briefs. - Help collect pre-production samples, mockups, or prototypes for review. - Ensure all specifications, dielines, and technical documents are correctly filed and shared. - Support colour proof checks, file naming accuracy, and documentation consistency.5. Commercial & Administrative Support- Prepare estimate forms, cost breakdowns, and documentation for approval. - Support PO creation, GRN tracking, invoicing workflow, and financial record accuracy. - Help maintain cost trackers and spend summaries for the India market. - Ensure commercial documentation is complete, properly stored, and audit-ready.6. Quality & Delivery Monitoring- Support QC team with documentation related to inspections and quality checks. - Record delivery confirmations and track outbound shipments. - Document defects, reworks, delays, or supplier issues for internal records.7. Cross-Functional Coordination- Communicate daily with sourcing, QC, artwork, finance, and logistics teams. - Assist teams with data entry, updating systems, and retrieving files. - Participate in internal meetings and ensure action items are captured and executed. - Offer support to Senior Account Manager during peak workload periods.RequirementsExperience- 0–2 years of experience in coordination, marketing operations, admin, production, supply chain, or client servicing. - Advantageous: exposure to POSM, print, packaging, merchandising, or OOH production.Technical & Professional Skills- Strong communication in English and Hindi. - Excellent organisational skills with high attention to detail. - Proficiency in Excel / Google Sheets / workflow tools. - Ability to manage multiple tasks simultaneously. - Comfortable coordinating with suppliers and internal teams. - Understanding of basic commercial processes (estimates, POs, invoices) is a plus.Soft Skills- Proactive, reliable, and structured in work habits. - Quick learner with a strong desire to grow in marketing production. - Calm under pressure with good follow-through discipline. - Strong sense of accountability and ownership for tasks assigned. - Team player with strong interpersonal skills.