Job Title

Company DescriptionRasika Agni Safety is a unit of M/s Rasika International Rail Pvt. Ltd. , which is a Startup and one of the fast-growing  company in the Fire and industrial safety segment, committed to providing top-quality products and innovative solutions in the fire safety domain. Company is offering world's best Fire Safety Solutions for all sectors, we are looking to strengthen our team with more senior professionals who can lead and grow sales operations in the region and country .Job Summary:We are seeking a motivated and detail-oriented Documentation Executive for Tender & IERPS who will be responsible for preparing, maintaining, and updating all documents related to government/railway tenders. The candidate should have hands-on experience in tender documentation, online portal submissions, and end-to-end documentation from bid preparation to dispatch.Key Responsibilities:Search, download, and review tenders from IREPS, GeM, e-Procurement and other tender portals.Collect eligibility criteria and technical requirements and prepare tender checklists.Coordinate with relevant departments to gather certificates, pricing, compliance documents and annexures.Prepare complete tender documentation including declarations, forms, affidavits, technical bids, commercial bids and supporting papers.Ensure accuracy of documents as per tender specifications and government/railway rules.Create and upload tender documents on portals within timelines.Maintain updated records of tender submissions, corrigenda, opening status and follow-ups.Communicate with tender authorities regarding clarifications, amendments, and bid submissions.Ensure validity and renewal of all statutory documents (MSME, GST, PAN, ISO, etc.).Prepare post-tender dispatch documentation including challan, invoice, packing list, inspection certificate, warranty certificate, guarantee formats, test reports, etc.Manage documentation from tender submission stage to final dispatch of materials in railway tenders.Track and update data on IREPS/IERPS for order status, LOA, purchase orders and contract documents.Required Skills & Qualifications:Graduate Minimum 1–3 years of experience in tender documentation.Good knowledge of IREPS/IERPS, GeM & e-Procurement portals.Strong documentation and data management skills.Proficiency in MS Office (Excel, Word, PDF).Good typing speed and attention to detail.Ability to work under deadlines and multitask efficiently.Good written and verbal communication skills.Added Advantage (Optional):Experience in tendering for railway departments.Knowledge of technical/commercial bid preparation.Understanding of government procurement procedures.Experience in coordinating with inspection agencies, dispatch teams and logistics vendors.