Job Title

Role Overview- Events and Program CoordinatorCompany – IIT Madras alumni associationThe Event & Program Coordinator will be responsible for planning, coordinating, and executing alumni events and programs of IITMAA, including reunions, chapter meets, professional networking events, mentoring initiatives, campus-based programs, and flagship alumni gatherings. The role requires strong organizational skills, stakeholder management, and the ability to handle multiple programs simultaneously.Key ResponsibilitiesEvent Planning & Execution- Plan and execute IITMAA events including: - Alumni reunions (milestone batches) - Chapter and regional meets - Professional, mentorship, and networking programs - Campus events, institute collaborations, and flagship alumni events - Prepare detailed event plans, timelines, and run-of-show documents - Coordinate logistics such as venues, accommodation, travel, catering, audio-visuals, registrations, and signage - Manage on-ground execution before, during, and after eventsProgram Coordination- Support conceptualization and rollout of alumni programs and initiatives - Coordinate with internal IITMAA teams, volunteers, and chapter in-charges - Track program deliverables, milestones, and timelines - Maintain event calendars and ensure smooth schedulingCommunication & Documentation- Draft event-related communication including emails, invitations, agendas, and follow-ups - Coordinate with design and digital teams for event creatives, registrations, and promotions - Maintain accurate records of registrations, attendance, and feedbackSkills & Competencies- Strong organizational and multitasking abilities - Excellent written and verbal communication skills - High attention to detail and problem-solving mindset - Ability to work under tight timelines and during weekends/events - Stakeholder management and relationship-building skills - Proficiency in MS Office / Google Workspace (Docs, Sheets, Forms) - Familiarity with event registration tools and CRM systems is a plus - Agility in operations – ability to adapt quickly to changing requirements, last-minute updates, and dynamic event environments while ensuring seamless executionQualifications & Experience- Bachelor’s or Master’s degree in Communications, Management, or related fields - 2–5 years of experience in event coordination, program management, or community engagement - Experience working with alumni networks, educational institutions, or non-profits is preferredWhat We’re Looking For- Someone who enjoys working with diverse generations - A proactive, calm, and solution-oriented professional - Passion for community building, networking, and large-scale events - Willingness to be hands-on and flexible during eventsSend your resume to executivedirector@