Job Title

Job Purpose:To independently manage and execute Domestic and International Events & MICE operations by coordinating with internal stakeholders and external vendors. This role requires strong expertise in planning, negotiation, and execution, along with a working knowledge of compliance protocols and budget control. Proficiency in Excel, cost optimization, and experience in corporate events is essential.Key Responsibilities:1. Event Planning & Execution- Plan and manage domestic & international MICE events, congresses, medical conferences, and internal meetings. - Liaise with Business Unit Heads, Therapy Heads, Marketing, and other internal teams to gather requirements and manage expectations. - End-to-end execution – from pre-event planning, on-site coordination, to post-event closure.2. Vendor & Hotel Management- Strong negotiation with hotels, DMCs, airlines, logistics, and service providers to obtain the best rates. - Ensure cost-effective solutions and track savings achieved. - Maintain relationships with suppliers, ensure delivery standards and feedback loop is in place. - Keep updated with new venues and vendors PAN India and globally.3. Compliance & Documentation- Ensure full compliance with internal and external policies for HCP/doctor-related events. - Work with Compliance and Legal teams to ensure documentation (contracts, approvals, etc.) is in place. - Maintain proper audit trail of approvals, contracts, and vendor bills.4. Budgeting & Reporting- Create and manage detailed event budgets and ensure events are within the approved financial scope. - Regular tracking of expenses, vendor payments, and reconciliation post-event. - Prepare Excel-based budget trackers and cost summary sheets for finance and reporting purposes.5. Logistics & Operations- Handle travel, hotel, transport, food & beverage, AV, branding, and other arrangements. - Coordinate with stakeholders for rooming lists, itineraries, and special requests. - Plan and execute Gala Dinners, VIP handling, speaker coordination, and international delegate support.6. On-Ground Execution- Travel on-site for events to ensure seamless coordination and troubleshoot issues. - Manage vendor teams, delegate services, and overall show-flow of the event.7. Post-Event Closure- Collate all invoices and prepare documentation for finance processing. - Obtain and analyze feedback to identify gaps and improve future events.Key Requirements:- Minimum 3–5 years of experience in MICE, Corporate Events, or Hospitality industry - Must be proficient in Excel (advanced knowledge preferred) - Strong communication and negotiation skills - Willingness to travel across India and internationally as per event requirements - Knowledge of compliance documentation and HCP engagement norms is a plus - Good coordination and time management skillsPreferred Qualification:- Graduate in Hospitality / Event Management / Business Administration - Exposure to international event markets (Europe, APAC, etc.) is desirable - Familiarity with tools like MS Office, Google Sheets, and event tech platform