Job Title

IMMEDIATE JOINEE PREFERED , CHENNAI BASED CANDIDATEZen linen international pvt ltdZEN LINEN CAREERSTHE COMPANYEstablished in 2007, Zen Linen is now one of the largest producers of bed products. It offers a comprehensive assortment of bed products such as bed pillows, comforters, quilts, duvet covers, sheet sets, mattress pads, cushions, curtains and under pads. Over the years it has attained operational excellence through low cost automation, high standardization, and single piece line flow and near-zero defects. Zen linen has global presence and has many satisfied customers in the USA, European Union, Australia, Japan and Middle-east.It’s VISION is to be a respected, responsible global leader in the manufacture of bed products by providing exceptional value and comfort for every home, and ethical and professional standards and a holistic approach to sustainability.It’s MISSION is to be a company that exceeds the expectations of customers by continuously delivering superior quality products at most competitive prices. To grow and make our presence felt globally through innovation, excellence in product development, technology enhancements and enriched work environment, leading to better products and advancement of our company and employees.Improve our systems through lean management for delivering products and all while prioritizing sustainability and actively working toward reducing our carbon footprint.About Zen LinenBest-in-Class Textile bedding products from India’s leading manufacturer.Zen Linen is one of South Asia’s largest and most competent manufacturers of quality textile polyester filled bedding products. We have over 20 years of experience in providing the retail, hospitality and health care industries across the world with superior and differentiated offerings.Our superior technological prowess coupled with dedicated efforts towards innovation and quality have ensured the establishment of our business as a pioneer in the bedding products space. With a wide portfolio encompassing pillows, cushions, comforters/quilts, mattress pads, coverlets and sheet sets, we provide a comprehensive solution to your bedding needs.The Business Social Compliance Initiative (BSCI) and Oekotex certifications bear further testimony to our relentless passion to providing the finest quality products, manufactured under prime working conditions. Located in a Special Economic Zones(SEZ) in Chennai, Tamil Nadu and Sricity, Andhra Pradesh, India and with abundant access to raw materials and cutting edge technologies, we provide an unmatched pricing advantage at a global scale.Our presence in top branded stores in retail and institutional markets across several countries of Europe, USA, Australia and Asia us continually expanding as we march on in our quest to meet the needs of consumers in their pursuit of the perfect sleeping experience.Designation: Admin ManagerLocation : Special Economic Zone: MEPZ, Chennai Tambaram.Report to: SeniorHR Manager, Plant Head & DirectorJob DescriptionGeneral AdministrationMeeting Arrangements & Supports;• Supervise and manage all day- to-day administrative activities & coordination with internal & external departments for ensuring smooth operations.• Scheduling and coordinate for conference meetings, Appointments for Top management, Guest and other Senior Manager/s.• Supporting and assisting the department Head for the Administrative and Communication Management.• Supporting and organizing appropriate hospitality arrangemnts during buyer/ Guest visits • Supporting and organizing appropriate arrangemnts during festival and eventsKey ResponsibilitiesWorkers Transport• Supporting with the HR team for manpower recruitment and identifying the potential routes. • Clubbing the of existing minivans route and reducing the bus -Transportation cost targeted Rs. 80/- per person.Communication Management• Mobile phone, Landline & Local communication;• Responsible for handling all Corporate CUG & Fixed Landline & telephone issues, review the plans and ensure that the payment is made on time.Transport Management• Handling of drivers and scheduling the driver’s duty roster.• All vehicles (Four wheelers and two wheelers) are maintained properly on daily basis.Maintaining vehicle audit process on daily, weekly and monthly basis for safety and ensuring the statutory.• Maintain and monitoring the vehicles, in case of any repair or problem the same has been sorted the same with the service centre (Authorized showroom only).• Ensure and updating the driver’s SOP.• Arranging of hire vehicle and acting driver whenever is required.• Maintaining the managing the vehicle request forms. The entire vehicle should allocate only with the proper request form or mail.• Monitoring & tracking of all vehicles.• Monitoring the renewals, renewing of vehicle Insurance, Fitness Certificate, pollution certificate, Road Tax, Green Tax periodically on time.• RTO: Liaisoning with RTO related works. (FC, Tax payments, Pollution Certificate).• SRICITY:: Co-ordinating with, SRICITY officials(Vehicle pass) for all company owned vehicle.• Maintenance of SRICITY RFID tag for MD, Director and CEO vehicles. Assist to other staff if required.• FAST-TAG: Maintain and monitoring properly the Fast Tag account (ZEN Sricity) for all the vehicles.Fuel management• BPCL Petro Card: Monitoring the vehicle petrol & diesel consumption and ensure the petro card (ZEN SRICITY) is maintained properly.• Monitoring and maintain the Zone to Zone trips and intercompany transfer utilizing the vehicle effectively to reduce the fuel cost.Security Management• Checking the Monthly Security bills (M/s. MAX Security Services Pvt Ltd) with the available attendance register, wage details and ESI, PF & ECR Reports.• Monitoring the security attendance by checking their daily In & Out time.• Verifying the Register maintained by Gate Security Personnel at time to time.• Monitoring the security duty roaster.• Carry out the daily, weekly, and monthly meeting with the deputed Security Personnel.• Arrangement and monitoring the pest control activities at Zen SRICITY• Monitoring all security system and ensure complianceCanteen Management• Conducting the food committee meetings once in 15 days.• Ensure the quality of food given to the employees.• Make the Surprise visits to the Vendor’s Kitchen and to ensure the hygiene of the food prepared.• Monitoring the food supplied count on daily basis.• Checking the staff canteen and worker canteen cleanliness activity.• Sending food samples to authorized testing Labs once in three months, to check the food adulteration / contamination.• Maintaing and adding all the food service, plates and vessel washing cost to the food contractorPrinting & stationary General Supply ManagementStock Inventory:• Purchase and maintaining the stationary, Housekeeping materials and grocery items.• General functions like Organizing ID cards & Visiting cards for staff.• Managing repair, maintenance & replacement of office equipment, furniture, vehicles, etc.,• Arranging uniforms for staff, supervisors. Coordinating with HOHousekeeping Management• Supervising and monitoring the House keeping worker and supervisor.• Checking the house keeping checking list on daily basis, weekly basis & monthly basis.• Checking the Rest Rooms, all floors and office area, ensuring clean environment & scheduling the cleaning activities and hygiene of the comp-lete plant periodically.• Monitor & maintain garden activities and scheduling the duty roaster for housekeeping supervisor. • Reducing the housekeeping expenses by introducing new technologiesPostage & Courier Management• Monitoring and arranging the postage and courier to required department whenever required.• Courier arrangement to various departments sending through (Indian Postal, UBX and BLUE-DART).• Coordinate for the postal works (India post, UBX and Blue-dart) to dispatch the couriers to outstation.Dormitory Project•Identify and plan the dormatory facility for 50 workers near to our factory with all required faclities for the workers.•Supervise and conduct generalMonitoring the Expenses & Monthly Bills Receivable Expenses Generation of Reports•Maintain various reports like tea consumption report, Food Report, and Vehicle movement. •Medicine Bills for employees.•HireVehiclebills(Travels) •Telephone Bills•BhiwandiMonthlyexpenses •OffrollDriversmonthlysalary Monthly of Travel & Conveyance Expenses:•Monitoring the petrol & Diesel consumption of (ZEN SRICITY) petro cards and make payment. •Monitoring the FAST - Tag accounts Zen Sricity and makes payment accordingly. •Staff & Supervisor travel conveynace and food allowance.•Counter Checking of reimbursement bills from all the employeesWeekly Budger ForecastingMaintain various reports like tea coonsumption report,Food Report, and Vehicle movement. •Medicine Bills for employees.•Hire Vehicle bills( Travels)•Mobile CUG corporate bills - Vodafone•Telephone Bills - BSNL land lines•Bhiwandi Monthly expenses•Off roll Drivers monthly salary•Preparation of Driver OT details Monthly of Travel & Conveyance Expenses:•Monitoring the petrol & Diesel consumption of (ZEN & CLASSIC) petro cards and make payment.•Monitoring the FAST - Tag accounts Zen and Classic & management and makes payment accordingly.•Staff & Supervisor travel conveynace and food allowance.•Counter Checking of reimbursement bills from all the employeesScrap Yard maintenance• Ensure Waste is stored, handled, transported and disposed of in a way that protects the health and safety of workers and the environment. No waste is landfilled on site. •Montitor Hazardous and non-hazardous waste are kept separate. • Ensure records are available on how, where, how much and by whom waste is treated.THE IDEAL CANDIDATE:- Experience – 10 – 12 yrs - Location: MEPZ, Chennai - Education:MBA - Experience Background: Manufacturing Industry - CTC – 8 -9 LPA