Job Title

Attend department meetings, record minutes and distribute as required Assist with updating, checking and maintaining the OCIMF Vessel Particulars Questionnaires (VPQ), updating internal records, customer and other Marine databases (SIRE, Q88, SIS3, CDI) as appropriate General administration work as required. Filing of Marine related weekly and monthly reports and documentation as received from the vessels/various other parties – moving to electronic filing and DANAOS. To ensure compliance with voyage instruction and to guide vessel master in accordance to the governing CP. Liaise with purchasers, vessel Superintendent and logistical service providers on planning for loading / unloading / transshipment of stores and spares Monitor and review actual fuel consumption of vessels against budgeted consumption to ensure cost effectiveness. In any dispute against counterparty such as cargo damage or shortage, lay-time, underperformance and so on, to communicate for settlement based on charter party. Clerical work such as filing shipping documents, entering voyage data into business applications. Assist with compilation of Insurance Claim documentation (cargo claims/ operation related etc). Coordination with Master / Charterers regarding unplanned stoppages / repairs. Including follow up for OFF/ON Hire reports and instructions to master’s regarding Vessel side reports (to external parties) (Under guidance from Technical Supt) Monitor and support all vessels on operational issues (Loading / discharging / tank cleaning / grade change) (Under guidance from Marine superintendent / Ops Super.) Assist with post fixture activities as required (Cargo documentation (BL’s / LOI’s, Cargo quantity issues, Additional Insurance requirements (AWRP / KnR) (Under guidance from Marine Supt / Operations Super as required) Bunker ROB / Requirements of the vessel. Including notification to charterers (if required) and Intake quantity + segregation onboard. (Under guidance from Tech Supt and advise from Master as required) Agency appointment (as required) on owners’ behalf. To monitor the speed & consumption of all vessels to comply with respective Charter party requirements. Collect Customer Feedback. RPT / PPKN submission (with agent’s assistance) For vessel calling US, resolve marine certificate to be follow upPrimary tasks (Daily) Liaising with charterers Monitoring cps speed and consumption Monitoring cargo operations SIRE/ OCIMF/ Q88 request Vessel schedule Agency Appointment- EDPDA renewalSecondary tasks: Weekly reports If discrepancy in fuel consumption, then inform technical Voyage report filing Marine reports weekly/ monthly filing RPT/PPKNCompetencies Requirement Diploma holder in related field/discipline Self-motivated individual with a minimum of 2 - 3 years’ experience in marine industries is a MUST Possess initiative and able to multi-task Tech Savvy, adaptable to working with ERP