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Job Title : Event Coordinator (Registration Planner)Location State : HaryanaLocation City : GurgaonExperience Required : 3 to 6 Year(s)CTC Range : 10 to 17 LPAShift: Day ShiftWork Mode: HybridPosition Type: ContractOpenings: 1Company Name: VARITE INDIA PRIVATE LIMITEDAbout The Client: An American technological research and consulting firm based in Stamford, Connecticut that conducts research on technology and shares this research through private consulting, executive programs, and conferences. Its clients include large corporations, government agencies, technology companies, and investment firms. The Client serves over 12,000 organizations in over 100 countries with an employee strength of 15,000.About The Job:Role Purpose:The Registration Planner is responsible for supporting the end-to-end registration experience for attendees and internal clients including the pre-conference setup of both the technological and logistical components. This role requires a strong focus on operational excellence and a commitment to innovation to support business growth and retention while maintaining the highest standards.Essential Job Functions:Primary Responsibilities:- Registration Site Management: - Support the creation and maintenance of registration sites for 10+ destination conferences annually. - Ensure sites are accurately set up with conference details, tested, and maintained for a flawless attendee experience. - Serve as the main registration technology point of contact to support troubleshooting and maintenance for assigned conferences. - Innovation and Continuous Improvement: - Support the evolution of registration processes, ensuring they are engaging, personalized, and efficient. - Enhance quality assurance processes and support the implementation of new technologies to improve the registration experience. - Conduct data analysis to identify trends and attendee behaviors which directly impact the attendee registration experience - Create detailed pre and post conference debriefs to review with team leaders and registration vendors - Continuously seek out feedback from internal and external stakeholders on the registration process and experience - Vendor and Stakeholder Support: - Build and maintain strong relationships with external vendors and internal stakeholders. - Collaborate with global registration teams and vendors on day-to-day operations and future initiatives. - Financial Management: - Responsible for maintaining accurate conference budgets through cost management and financial forecasting. - Process third-party vendor invoices in a timely manner - Identify risks and opportunities for cost optimization and resource allocation. - On-site Support: - Travel to conferences as needed to execute the Registration Lead role onsite and ensure seamless registration operations. - Resolve queries and handle escalations from the registration vendor, attendees, and wider conference teamExpected Results:- Enhanced registration experiences which leverage cutting-edge technologies. - Scalable and consistent global processes that drive operational effectiveness. - Strong relationships with partners and internal teams, fostering collaboration and confidence. - Flawless execution of onsite registration experience.Key Contacts:- Internal: Global Registration Team, Business Solutions, Global Content, Finance, IT, Conference Logistics and other business units. - External: Registration vendor and creative agencies.Qualifications:Education and Professional Experience:- Bachelor’s degree. - 1-3 years of experience in project management within the events industry or registration experience. - Experience with Event Management Software (e.g., RainFocus, CVENT) preferred.Key Competencies/Knowledge, Skills & Abilities:- A self-starter with strong planning and project management skills. - Ability to facilitate collaboration across multiple functions and levels. - Exceptional attention to detail and strong analytical abilities. - Excellent written and verbal communication skills. - Proficiency in utilizing external vendors and internal resources effectively. - High sense of urgency with the ability to prioritize and multi-task. - Strong relationship-building skills and customer focus. - Technological proficiency in event management software and related tools. - Fully competent in Microsoft Office, with strong Excel skills; Smartsheet and G Suite experience preferred.How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post.Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.Unlock Rewards: Refer Candidates and Earn.If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE.Exp Req - Referral Bonus0 - 2 Yrs. - INR 5,0002 - 6 Yrs. - INR 7,5006 + Yrs. - INR 10,000About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.