Job Title

Job Title: Leasing AdministratorCompany: Castellan Real Estate PartnersLocation: Remote – IndiaShift: EST Time Zone About the Role Castellan Real Estate Partners is seeking a highly organized and detail-oriented Leasing Administrator to support the full leasing cycle for a New York City residential portfolio. This role is responsible for managing the leasing process from initial inquiry through lease execution and renewal, while ensuring compliance with fair market, rent-stabilized, and 421-a regulated units. The ideal candidate is responsive, detail-driven, and comfortable coordinating with brokers, tenants, and internal accounting teams. The role also includes managing lease files, tracking regulatory deadlines, coordinating with brokers on vacancies and rent adjustments, and ensuring accurate records in Yardi. Key Responsibilities• Manage the leasing process from start to finish, including applications, approvals, lease preparation, and execution.• Coordinate with brokers on vacancies, leasing activity, and rent adjustments as needed.• Track and manage leasing workflows using .• Process applications using platforms such as Truv (income verification) and RentPrep (screening).• Prepare and process new leases, renewals, and lease extensions.• Handle lease renewals for fair market, rent-stabilized, and 421-a units in compliance with NYC regulations.• Draft and send tenant correspondence, including renewal offers, notices, and other required letters.• Maintain accurate tenant records and lease data in Yardi.• Coordinate lease execution through DocuSign and maintain organized digital lease files.• Track and manage regulatory deadlines, including renewal timing, notices, and compliance requirements.• Work closely with billing and accounting teams to confirm rent amounts, charges, and lease terms.• Monitor vacancy status and ensure timely follow-up with brokers and applicants. Required Qualifications• 3+ years of experience in leasing administration, property management, or real estate operations.• Strong understanding of leasing processes and documentation.• Excellent written and verbal communication skills in English.• High attention to detail and strong organizational skills.• Experience working with Excel or Google Sheets.• Ability to work independently in a remote setup.• Availability to work full-time during EST business hours. Preferred Qualifications• Experience with Yardi or similar property management software.• Familiarity with NYC leasing regulations, rent-stabilized units, or affordable housing programs (421-a preferred).• Experience coordinating with brokers and tenants in a U.S. real estate environment. Key Skills & Competencies• Strong coordination and follow-up skills.• Professional communication and stakeholder management.• Excellent time management and organizational skills.• Problem-solving mindset and attention to detail.• Ability to manage confidential tenant and lease information with integrity. What We Offer• Fully remote role with a U.S.-based company.• Stable, long-term opportunity with a growing organization.• Clear processes and support from operations and accounting teams.• Opportunity to work with an established real estate group.