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Job Title: Senior Procurement ExecutiveDepartment: Procurement Location: Thane HQ Reports To: Assistant Procurement Manager / Procurement HeadRoles and Responsibilities1. Vendor Management & DevelopmentIdentify, evaluate, and onboard reliable vendors for medical, laboratory, pharmaceutical, and non-medical supplies.Maintain strong vendor relationships to ensure consistent quality, pricing, and service standards.Conduct vendor performance reviews based on delivery timelines, quality compliance, and pricing competitiveness.Coordinate with vendors for contract negotiations and renewal processes.2. Procurement Planning & ExecutionManage end-to-end procurement processes including purchase requisitions, RFQs, purchase orders, and delivery follow-ups.Ensure timely procurement of IVF lab equipment, medical consumables, pharmaceuticals, and operational materials.Monitor stock levels and coordinate with stores and clinical departments to avoid shortages or overstocking.Assist in forecasting procurement requirements based on consumption patterns and expansion plans.3. Cost Optimization & Budget ControlNegotiate pricing, payment terms, and service agreements with vendors to achieve cost efficiency.Analyze market trends and supplier quotations to ensure competitive procurement decisions.Support cost-saving initiatives and procurement process improvements.4. Compliance & DocumentationEnsure procurement activities comply with company policies, healthcare regulations, and quality standards.Maintain accurate procurement documentation including purchase orders, invoices, agreements, and vendor records.Coordinate with finance for invoice verification and payment processing.5. Interdepartmental CoordinationWork closely with IVF labs, pharmacy, clinical teams, and administration to understand procurement requirements.Support new center setups and expansion by coordinating equipment and infrastructure procurement.Address urgent procurement needs during medical emergencies or critical treatment cycles.6. Inventory & Supply Chain CoordinationMonitor inventory turnover and consumption reports.Coordinate with stores for stock audits and reconciliation.Ensure proper storage and handling guidelines are followed for medical and temperature-sensitive items.7. Reporting & MISPrepare procurement MIS reports including vendor performance, cost analysis, and purchase tracking.Provide procurement insights and recommendations to management for strategic decision-making.8. Process Improvement & Strategic SupportAssist procurement leadership in implementing SOPs and process standardization.Identify automation opportunities and improve procurement workflow efficiency.Support audits, accreditation processes, and quality compliance requirements.