Job Title

Job responsibilities: Provide day to day secretarial support by organising and managing administrative and logistical arrangements Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetingsManage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travelExpense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference Keep constant track of pending tasks / action items with reminders for follow-ups Review and prioritize incoming phone calls, correspondences, mails and other communicationIndependently manage their offices in times of absence and keep them updatedProvide a courteous and efficient interface to callers and visitorsPrepare written / electronic correspondence & logs and maintain a filing systemPlanning and coordination of conferences / external events Handle confidential correspondenceMaintain partner organisation and employee databases for mailing & communication purposes Perform other general clerical duties as required from time-to-time Qualification and Experience: Bachelor's degree with minimum 3 years experience in a similar role Skills and Attributes: Effective oral and written communication skills including active listening and accurate reading comprehension Familiarity with Microsoft Office and record keeping Excellent interpersonal skills and ability to work with peoplePleasant and calm exterior, punctual and regular work habits, open to learningAbility to maintain the high confidentiality Excellent organisational and time management skills Extremely organised, has a close eye for detail, able to think ahead and plan effectively Work Location: Bangalore