Job Title

Position: Senior Officer HR & AdministrationDepartment: HR & AdministrationLocation: Chhatrapati SambhajinagarExperience: 5 to 8 Years (Experience in plant administration & GMP environment preferred)Education: Any graduate/PGReports To: Manager HR & AdministrationRole PurposeTo manage and supervise end-to-end administrative operations of the Glenmark Pharmaceutical Sambhajinagar facility, ensuring smooth functioning of plant infrastructure, facility upkeep, housekeeping standards, linen management, vendor coordination, transport, security, and employee welfare in line with GMP and regulatory standards.Key ResponsibilitiesFacility Upkeep & Infrastructure ManagementEnsure overall upkeep of plant premises.Supervise repair and preventive maintenance activities related to Administration.Ensure plant readiness for internal & external audits.Housekeeping & Hygiene ManagementEnsure high standards of housekeeping as per GMP guidelines.Supervise housekeeping staff and monitor daily cleaning schedules.Maintain cleanliness in admin block, plant corridors, change rooms, cafeteria, and common areas.Conduct periodic hygiene inspections and maintain records.Ensure pest control activities are conducted as per schedule.Linen Management (GMP Compliance)Oversee issuance, collection, and tracking of plant uniforms/linen.Coordinate with laundry vendors.Ensure adequate stock and timely replacement.Maintain linen inventory and documentation.Ensure compliance with hygiene protocols.Vendor & Contract ManagementManage contracts for Security, Housekeeping, Canteen, Transport, and Laundry services.Monitor SLA performance and service quality.Verify vendor bills and ensure timely processing.Conduct periodic performance reviews.Transport & Travel CoordinationManage employee transport operations.Coordinate vehicle arrangements for plant operations and visitors.Oversee fuel monitoring and transport vendor coordination.Arrange guest accommodation and travel logistics.Security & Access ControlSupervise plant security operations.Ensure visitor management system compliance.Monitor entry/exit controls.Coordinate with security agency for manpower deployment.Employee Welfare & Facility SupportOversee canteen hygiene and food quality.Maintain rest rooms, locker areas, and medical room facilities.Ensure proper maintenance of drinking water and sanitation facilities.Documentation & Audit ReadinessMaintain SOPs related to HR & administration.Ensure records are updated for GMP audits (USFDA, WHO, MHRA, etc.).Support audit documentation and compliance requirements.Key SkillsFacility managementHousekeeping supervisionLinen control & documentationVendor coordinationGMP awarenessCommunication & coordinationProblem-solvingKPIs (Performance Indicators)Housekeeping Compliance GMP audit scoreLinen Availability Zero stock-outVendor SLA Adherence Monthly performance reviewFacility Downtime Minimal disruptionEmployee Feedback (Facilities) Satisfaction score