Job Title

Job Title: Advisor - Admissions & Academic – Illinois Institute of Technology, India Campus Location: Mumbai, India Department: Admissions & Outreach Reporting to: Chief Operating Officer – India Campus Employment Type: Full-timeAbout University and the Role:Illinois Tech’s international campus in Mumbai brings over 130 years of academic distinction to India’s thriving innovation hub. Founded in 1890, Illinois Tech is a globally accredited university celebrated for fostering innovation, entrepreneurship, and real-world impact. We’re ranked #1 in Illinois and #22 in the U.S. for the best salaries of our graduates (Wall Street Journal/College Pulse 2026). Illinois Tech Mumbai features STEM programs in India in addition to business courses delivered by international faculty. Students will benefit from experiential learning, local and global industry partnerships, and capstone projects, all of which will provide a truly immersive and career-focused education. Beginning academic year 2026, the campus will offer a range of undergraduate and postgraduate programs designed to meet the evolving needs of global industries.Overview The Admissions and Academic Advisor will be responsible for managing the complete admissions lifecycle while delivering high-touch academic advisory and student engagement support at the IIT Bombay campus.This role requires a dual focus: driving enrolment outcomes through structured admissions management and ensuring that the academic, pastoral, and overall student experience in Mumbai consistently mirrors the standards and quality benchmarked by the Chicago campus. The position will work in close coordination with the Chicago-based Admissions and Operations teams, ensuring timely processing, compliance, and seamless communication across time zones.Key Responsibilities:Admissions & Recruitment Manage end-to-end admissions operations, including counselling prospective students from inbound leads through application, offer, and enrolment stages. Review and validate application documents, academic transcripts, and supporting materials to ensure completeness, authenticity, and adherence to institutional admission standards. Coordinate closely with the Chicago admissions team to facilitate timely evaluation, decision-making, and issuance of offer/visa-related documentation where applicable. Drive lead engagement, follow-ups, and conversion strategy to meet enrolment targets while maintaining high data integrity within CRM systems. Maintain accurate documentation, reporting, application status updates, and adherence to established application completion rules. Represent the University at education fairs, partner schools, universities, and outreach initiatives to enhance brand visibility and student acquisition. Engage regularly with applicants, parents, school counsellors, and channel partners to ensure smooth completion of applications and a positive pre-enrolment experience . Collaborate with marketing and programme teams to ensure alignment on recruitment campaigns and outreach initiatives.Academic Advisory & Student Experience Serve as the designated Academic Advisor for the incoming cohort, guiding students on academic planning, course selection, and programme progression. Provide structured, year-round advisory support and proactive hand-holding to students to ensure academic success and sustained engagement. Act as the primary liaison between students and faculty, programme leadership, operations teams, and Chicago campus stakeholders. Monitor student progress and intervene early in cases requiring academic or pastoral support. Ensure responsiveness to student queries through defined communication protocols across email, CRM, and other engagement platforms. Ensure that the overall academic and engagement experience at the IIT Bombay campus reflects the quality, responsiveness, and student support model of the Chicago campus .Required Qualifications Bachelor’s degree from a recognised institution is mandatory; a Master’s degree in Education, Management, Student Affairs, or a related discipline is preferred. 5–8 years of relevant experience in admissions, student recruitment, academic advising, or student services within a higher education or international university environment. Familiarity with the U.S. higher education system and experience working with international student admissions processes is strongly preferred. Demonstrated experience in managing end-to-end admissions processes, including document review, validation, and application completion oversight. Strong understanding of the Indian education system and institutional equivalencies. Experience representing a university at fairs, outreach initiatives, or partner engagements. Proficiency in MS Office (particularly Excel) and experience working with CRM or admissions management systems. Strong stakeholder management capabilities across academic, administrative, and cross-border teams. Flexibility to work extended hours when required to coordinate effectively with the Chicago campus time zone.Skills & Competencies Student Counselling & Advisory Expertise:Ability to provide structured, outcome-oriented guidance tailored to individual student goals. Admissions Operations & Compliance:Strong attention to detail in reviewing transcripts, validating documentation, maintaining data integrity, and adhering to application processing timelines. Admissions Strategy & Conversion Management:Strong grasp of funnel metrics, enrolment planning, and lead conversion optimisation. Stakeholder Collaboration:Ability to work cross-functionally with India and Chicago teams to ensure seamless delivery of the student experience. Communication & Presentation Skills:Clear, persuasive, and professional engagement with students, parents, faculty, institutional partners, and senior stakeholders. Relationship Management:Capacity to build trust-based, long-term engagement with students, counsellors, and channel partners. Event & Outreach Representation:Professional presence in student fairs, school visits, alumni engagements, and institutional events. Problem Resolution:Structured and solution-oriented approach to addressing student concerns. Operational & Data Orientation:Strong organisational discipline with comfort in CRM platforms, admissions dashboards, reporting, and multi-tasking across large application volumes. Professional Maturity & Cultural Sensitivity:Ability to engage diverse student populations while upholding institutional standards and brand representation.Why Join Us? Join the founding team of a leading US university establishing a center of academic excellence in India. Play a key role in expanding world-class opportunities for students in India. Contribute to building high-quality team, culture, and impact within a mission-driven, collaborative environment.