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Position: Senior Executive Assistant to Founder & Creative Director Location:Kala Ghoda, Mumbai Experience: Senior: 3–6+ years[ONLY APPLICANTS BASED IN SOUTH MUMBAI WILL BE CONSIDERED]ABOUT SDS by KUSHAL SHAH •SDS by KUSHAL SHAHis a men’s luxury brand specializing in Prêt, Couture, and Bespoke. • We focus on refined design aesthetics, craftsmanship, and service, creating a seamless balance between luxury and contemporary style. • Rooted in an edgy yet timeless design philosophy, our collections reflect an evolving yet consistent creative vision. • Our parent company, SHEETAL, has been a pioneer in Indian fashion retail for over 50 years. • Industry icons such as Hemant Trivedi, Manish Malhotra, and Aki Narula began their creative journeys at SDS before launching their own labels.KEY RESPONSIBILTIES :1. Founder Shadow & End-to-End Oversight • Act as the Founder’s direct operational extension across all business verticals • Attend key meetings including client consultations, vendor negotiations, production reviews, sales meetings, and strategy discussions • Translate verbal directions into structured action plans with clear timelines and accountability • Ensure all tasks assigned by the Founder are documented, delegated, tracked, and completed • Maintain a master tracker of all ongoing priorities — across departments • Proactively identify gaps, delays, or bottlenecks before escalation2. Sales & Client Consultation Oversight • Attend high-value client consultations when required • Ensure follow-ups on client orders, customizations, fittings, and delivery timelines • Coordinate between Sales, Production, and Design teams for client-specific requirements • Track order confirmations, payment timelines, and client communication status • Ensure VIP and couture clients receive structured and timely servicing • Maintain client workflow documentation and process consistency3. Production & Design Supervision • Oversee collection development timelines from design conceptualization to final production • Track sampling progress, fittings, alterations, and final dispatch schedules • Coordinate with karigars, masters, and production managers when required • Ensure production deadlines align with retail launches, exhibitions, and client deliveries • Monitor inter-department communication between design and production teams • Identify workflow inefficiencies and implement corrective systems4. Marketing & Brand Coordination • Track campaign planning, shoot schedules, and launch timelines • Ensure marketing execution aligns with collection readiness and retail timelines • Oversee coordination between social media, PR, and design teams • Monitor content approvals and brand messaging consistency • Ensure campaigns are delivered as per schedule5. Accounting & Financial Coordination • Track payment cycles — client receivables and vendor payables • Ensure billing accuracy for bespoke and couture orders • Coordinate between accounting and sales for invoice clarity • Monitor production costing sheets and financial summaries when required • Ensure financial documentation related to projects is complete and structured6. Vendor & External Partner Management • Attend or coordinate vendor meetings when required • Track material procurement timelines and supplier commitments • Ensure vendor deliverables align with production schedules • Maintain structured documentation of vendor agreements and commitments • Resolve delays through proactive coordination7. Process Creation, SOP Development & System Implementation • Audit existing workflows across departments • Identify inefficiencies and operational gaps • Develop and implement Standard Operating Procedures (SOPs) • Create structured trackers, reporting formats, and accountability systems • Ensure SOP compliance across teams • Conduct periodic reviews to ensure processes are followed • Bring operational discipline while respecting creative flexibility8. Project Management & Cross-Functional Coordination • Maintain centralized project trackers covering all collections, campaigns, production cycles, and internal initiatives • Conduct structured follow-ups with department heads • Ensure timelines are respected and escalations are addressed • Coordinate approvals and maintain documentation of decisions • Align departments toward unified execution goals9. Reporting & Strategic Support • Prepare daily, weekly, and monthly progress reports for the Founder • Summarize key performance metrics across departments • Highlight risks, delays, and operational inefficiencies • Support the Founder with structured briefs before major meetings • Maintain confidentiality of sensitive information10. Operational Efficiency & Business Optimization • Identify areas where automation or structured systems can improve efficiency • Optimize workflow between creative and operational teams • Reduce redundancies and improve turnaround times • Implement structured task delegation models • Build frameworks that allow scalabilitySenior-Level Expectations • Operate with independent decision-making capability within defined authority • Handle multiple high-priority projects simultaneously with structured execution • Create, implement, and standardize systems across all cross-functional departments including Sales, Marketing, Production, Design, Accounting, and Operations • Establish inter-department workflows that improve clarity, accountability, and turnaround time • Ensure all teams adhere to implemented systems, SOPs, and reporting structures • Continuously audit and refine operational processes to improve efficiency and scalability • Act as the central operational anchor connecting all departments • Maintain discretion and professional maturity in handling sensitive business matters • Provide operational insights and structural recommendations to leadership for long-term growthQUALFICATIONS & PREREQUISITIES: • Bachelor’s or Master’s degree in Business, Fashion Management, or related field • Have Experience in the Couture/ Fashion Industry • Senior: 3–6+ years of experience in similar roles • Strong skills in Microsoft Excel, Word, and PowerPoint • Experience with task tracking tools and documentation systems • Good communication and organizational skills • Ability to handle confidential information professionally