Job Title

What you ll do The Senior Manager - Administration will oversee and coordinate all administrative functions to ensure smooth day-to-day operations of the office This role demands a proactive organized and detail-oriented professional who can manage guest relations events logistics and internal office systems with efficiency and finesse The ideal candidate will be a multitasker with strong interpersonal skills and a knack for managing both people and processes Handle Admin related activities at Pondicherry location Admin office Guest Relations Events Manage guest reception hospitality and coordination for internal and external visitors Plan and execute corporate events workshops and offsites Organize festival celebrations and employee engagement activities Plan and execute corporate events workshops and offsites Organize festival celebrations and employee engagement activitiesOffice Administration Oversee seat allocation and workspace optimization Maintain office infrastructure cleanliness and safety standards Manage pantry operations and ensure timely provisioning of supplies Travel Accommodation Coordinate hotel bookings and travel arrangements for employees and guests Manage cab and transport logistics for daily commutes and special events Attendance Documentation Reconcile attendance records and coordinate with HR for leave tracking Maintain trackers for administrative activities provisions and expenses Ensure timely documentation and filing of agreements contracts and approvals Food Facility Management Organize food arrangements for meetings events and daily operations Monitor monthly provision vs actual consumption and optimize costs Meeting Event Logistics Schedule and set up meeting rooms with required amenities Ensure seamless execution of internal and external meetings Financial Compliance Oversight Track flexi-spend budgets and monitor expense utilization Process invoices and coordinate with finance for timely payments Manage office imprest and petty cash with accurate reporting Inventory Issuance Maintain inventory of gifts stationery and consumables Oversee issuance and replenishment of office supplies Qualifications Graduate Post Graduate Experience of at least 10 to 12 years in managing the entire gamut of facility management independently It is essential that candidate have hands on experience in all facility functions including security Skills Should have Customer Service as an important competency Should have knowledge of established processes in security facility management Should have crisis management skills o Excellent written and verbal communication skills High degree of ethical values professional competence and customer interface skills Ability to get things done through cross functional teams by effective collaboration Ability to forge strong relationships at all levels of the organization