Job Title

Job Purpose:The role of Personal Assistant to CXO will support the smooth day-to-day running of the CXO’s office. The incumbent is expected to understand the business in order to provide efficient support to the CXO. He/ she provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. The incumbent will also participate in special projects / event management as per requirement.Key Responsibilities:Act as the CXO’s first point of contact with people from both inside and outside the organization Provide end to end calendar management for CXO.Schedule meetings taking into account the different time zones and ensure the CXO has all the required documents.Prepare agendas, take minutes of meetings and follow-up as required.Book all travel arrangements, accommodation and organize itineraries Collate and submit claims (Travel, FPA etc.)Prepare reports and presentations by gathering data and putting it in the required formatMaintain confidentiality in reports as relevant to top management level Prepare periodic communications to internal and external stakeholdersAssist with end-to-end data management and ensure confidential data and documents are password protected Act as gatekeepers and problem solvers, keep the company organized, boost morale and increase productivityDevelop knowledge on IT system process and Digital Signature processStay updated on basic SAP - PR/PO processCreate a friendly work atmosphere while maintaining the office decorum with full integrityEducation: Bachelor’s degree in any discipline (Full Time)Experience: 5+ years’ experience in a similar role working for an CEO / MD level individualProficient in SAP e-Expenses, online toolsPowerPoint skills and advanced Microsoft Word and ExcelKnowledge of G Suite / e-mail systemsExperience of working in airline / travel agency setupExperience of handling international travel bookings, forex etc.