Job Title: Procurement Executive / Manager – Third-Party Manufacturing (Pharmaceutical Formulations)Department: Procurement / Supply ChainReports To: Head – Procurement / Director – OperationsRole PurposeTo identify, evaluate, negotiate, and manage third-party manufacturers for pharmaceutical formulations while ensuring competitive pricing, regulatory compliance, and timely delivery of finished products. Detailed ResponsibilitiesA. Third-Party Manufacturer DevelopmentIdentify new manufacturers for Tablets, Capsules, Powders, Syrups, Ointments, Injectables, etc.Assess and qualify vendors based on capacity, regulatory approvals, and quality standards.Build strong relationships to ensure long-term partnerships.B. Quotation & Cost ManagementFloat RFQs and maintain comparative statements.Analyze costing elements (API, excipients, packaging, conversion cost).Maintain price masters for all products.C. NegotiationNegotiate pricing, payment terms, delivery schedules, and contracts.Ensure competitive rates without compromising on quality.D. Artwork & Packaging CoordinationCoordinate with internal teams for artwork creation and changes.Ensure final artworks meet regulatory requirements for domestic/export markets.Approve PM (packaging material) specifications and proofs.E. Regulatory & Document VerificationVerify COA, COPP, stability studies, CTD/ACTD dossiers, GMP Certificates, and product permissions.Ensure all documents are updated and filed for audits & submissions.F. Vendor ManagementCreate and maintain a robust vendor database.Conduct periodic vendor performance reviews (QCD – Quality, Cost & Delivery).Resolve vendor disputes and communication gaps.G. Production, Dispatch & Delivery MonitoringTrack order status, production stages, quality clearance, and dispatch timelines.Coordinate with logistics and QA teams for documentation and shipping.Report delays proactively and implement corrective actions.H. Internal CoordinationWork closely with QA, RA, Production, Finance, and Marketing/Export teams.Support new product development activities with sourcing inputs. Required Qualifications & SkillsB.Pharm / M.Pharm / B.Sc. / M.Sc.2–7 years’ experience in Third-Party Manufacturing / Procurement (Pharma).Strong understanding of formulation manufacturing processes.Excellent negotiation & communication skills.Knowledge of artwork, packaging, and regulatory documentation.Proficiency in Excel & ERP/SAP systems. Behavioural CompetenciesDetail-oriented and process-driven.Strong analytical & costing skills.Proactive and deadline-focused.Relationship-builder with vendors.High level of integrity & confidentiality.
Job Title
Procurement Executive