Job Title

1. Position Summary:Responsible for the overall administration, governance support, and regulatory compliance of the institution, under the direct supervision of the Vice-Chancellor and plays a key role in implementing the policies and decisions of statutory bodies in accordance with the guidelines of the UGC and other regulatory authorities.2. Qualifications (As per UGC Norms):Master’s Degree with at least 55% marks or equivalent grade from a recognized university.At least 15 years of administrative experience in:Universities, ORHigher education institutions, ORResearch establishments / Government organizations. OR15 years’ experience as Assistant Professor, including 8 years in Associate Professor level, along with administrative experience. ORComparable experience in research establishments or higher education administration.3. Desirable Qualifications:Ph.D. / master’s degreeExperience in university governance and statutory administration.Knowledge of higher education regulations and accreditation frameworks such as:National Assessment and Accreditation CouncilAll India Council for Technical EducationExperience in e-governance and university ERP/ Information systems.4. Roles & Responsibilities:Administrative Leadership:Act as the Chief Administrative Officer of the University.Supervise and coordinate all administrative departments of the university.Ensure efficient implementation of university statutes, ordinances, and regulations.Monitor and enforce compliance with the University policies, statute and by-laws regarding assigned essential registration function.Supervises, trains and evaluates clerical staff responsible for processing and maintaining academic history files and records, updating information and furnishing reports; establishes work schedules and work assignments.Supervise administration of all academic programs, schedule classes, and monitor execution.Governance, Statutory & Regulatory Compliance:Work closely with the Vice-Chancellor to frame various policies towards Student Welfare and ensure compliance to the University Rules & statute across all functional areas of the University.Serve as Secretary to the University statutory bodies, including:Board of Management / Executive CouncilAcademic CouncilFinance CommitteeOther statutory committeesPrepare agendas, record minutes, and ensure implementation of decisions taken by statutory bodies.Ensure compliance with guidelines of the UGC, and all Government regulations.Maintain official records, statutory registers, and university documentation.Ensure other statutory compliances of the University towards UGC, AICTE, COA, NBA and others.Academic Administration:Work closely with the Vice-Chancellor towards the development and delivery of multi discipline programs to be rolled out by the university from time to time.Academic administration including:Admissions & Student registrationExaminations & Evaluation Management: coordination with Controller of Examinations & Evaluation teamOrganize & Conduct ConvocationEnsure accurate maintenance of student and academic records.Human Resource Administration:Manage recruitment processes for teaching and non-teaching staff as per UGC & university rules.Maintain service records, appointments, promotions, and disciplinary procedures.Manages a unique Registration function, establishes and reviews office policies and procedures; plans workflow and sets priorities to meet academic calendar deadlines.Legal & Institutional Affairs:Represent the university in legal matters when required.Maintain custody of the university seal, records, and official documents.Coordination & Communication:Facilitate coordination between academic departments, administrative units, and statutory bodies.Act as the principal channel of communication between the Vice-Chancellor and university authorities.5. Key Skills & Competencies:Leadership and administrative managementPolicy implementation and governanceRegulatory complianceStrategic planningExcellent communication and documentation skillsKnowledge of higher education administration6. Tenure & Service ConditionsAppointment shall be as per the statutes of the university and guidelines of the University Grants Commission.Typically appointed for a fixed term (e.g., 3–5 years) or until superannuation, subject to institutional rules.