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Job Description for Sr. Executive – CostingExperience: 4-7 YearsQualification: ICWA & B ComJob Description:An Executive Export Costing is responsible for managing and tracking the costing process for export transactions, ensuring accuracy in the costing, follow-ups, and reporting. This role primarily focuses on coordinating with the sales and purchase teams, calculating costs, adding margins, and updating cost sheets for various export products, including FMCG, cosmetics, and raw materials.Key Responsibilities:Enquiry Sheet Maintenance:Maintain and update the Excel sheet for enquiry rates that need to be received from the Purchase team.Follow up on the monthly enquiry sheet to ensure timely receipt of required rates from the Purchase team.Rate Confirmation and Follow-up:Follow up with the sales team after receiving FOB rates from the Purchase team to confirm orders.Send emails to sales and purchase teams for pending sheets and rates shared with the sales team.Rate Analysis:Upon receiving rates from the Purchase team, confirm if INR rates are up to JNPT (Nhava Sheva) or Ex works rates.For JNPT rates, only add Shipping expenses and QC expenses for FMCG and Cosmetics products.For Ex works rates, add Transportation, Shipping expenses, and QC expenses for FMCG and Cosmetics products.Margin Calculation:Add margin to the products as per standard margin rules or specific requirements from the sales team.Standard Margin: 7%Raw Materials: 5%Packing Materials: 5%FMCG Products (Sanzi Group): 5%FMCG Products (International Buyer): 10%Cosmetics Products (Home Buyer): 5%Cosmetics Products (International Buyer): 10%–15%Calculate the margin on the respective products based on guidelines and sales team input.Currency Conversion:Use to determine exchange rates for USD, EURO, etc. Ensure to deduct 0.5 from the exchange rate at the time of working on the respective enquiry.Calculate the FOB rate in USD by dividing the total cost of the product (including margin) by the exchange rate.Expense Calculation:For expenses, consult with the Export department to understand whether it's for MCL, FCL, or refer to earlier cost sheets saved in the folder.CIF Calculation:In case of CIF, include freight charges to calculate the total CIF rate for the product.Unit of Measure (UOM) Verification:Ensure special attention is given to the UOM (Units of Measure) when calculating costs (Nos, Pcs, Cartons, Thousands). Refer to earlier cost sheets for reference.Cost Sheet Preparation and Distribution:After calculating the FOB or CIF rates, share the finalized cost sheet with the respective sales person via email.Ensure all necessary references from previous cost sheets (for products like toothpaste, toothbrush, etc.) are considered before sending the final rates.Verification and Cross-Checking:Before confirming FOB rates for specific items like Toothpaste, Toothbrush, Pharma items, refer to earlier cost sheets for accurate comparison.Check the last supply price/order closed FOB rates or CIF rates for the respective products.Ensure all cost sheets are saved in the respective folder for easy reference and auditing.ERP System Update:Once the rates are confirmed, replicate the same costing in the ERP system for the closed FOB or CIF prices.Skills & Qualifications:Educational Qualifications: A bachelor's degree in Finance, Accounting, Business, or a related field is preferred.Experience: At least 1–3 years of experience in export costing, pricing, or a similar role in an export or logistics department.Technical Skills: Advanced knowledge of Excel (formulas, data analysis, cost sheet creation), and ERP systems.Attention to Detail: Strong attention to detail when preparing cost sheets, verifying rates, and handling exchange rates.Communication Skills: Effective communication to follow up with teams, clarify doubts, and report on costing.Analytical Skills: Ability to analyze various costing factors and arrive at an accurate FOB or CIF rate.Time Management: Ability to follow up and meet deadlines for rates, follow-ups, and communication.Key Performance Indicators (KPIs):Timely follow-up and receipt of rates from the purchase team.Accuracy in cost sheets, especially the correct inclusion of margins, expenses, and exchange rates.Successful communication with the sales team and timely order confirmations.Accuracy in the costing data entered in ERP after final confirmations.Compliance with product-specific margin rules and costing procedures.