Job Title

Dear Future Colleague,Thank you for your interest in working with us. We welcome you to explore our firm and together evaluate if a shared journey awaits us.At its core, XQtiv is a global talent advisory firm. We are dedicated to solving complex talent problems for our clients from hiring top-notch talent to evaluating current and incumbent leaders.Our clients come to us for three specific needs: First, when they have complex leadership roles to fill, and traditional vendors have failed. Second, when clients are looking for turnkey team build outs (from org design to strategy to sourcing to selection) and Third, when clients want to hire candidates above their weight class. What differentiates us is our collective experience and depth in business strategy, technology and talent, which helps us add precision to our solutions. An Analyst in the Engagement Team at XQtiv plays a central role in ensuring that our search processes run smoothly and that our clients and candidates experience a professional, responsive, and well-organized engagement throughout the search lifecycle.Search Operations and CRM Management You will maintain and update our CRM system to ensure accurate records of candidates, clients, and ongoing searches. This includes tracking candidate interactions, updating profiles and resumes, maintaining search pipelines, and ensuring that all information is organized and accessible for the engagement team.Candidate and Client Coordination The Analyst acts as an operational bridge between clients, candidates, and internal partners. You will coordinate communication, manage scheduling for interviews and discussions, and ensure that all stakeholders are aligned on timelines and next steps. Attention to detail and responsiveness are essential in maintaining a seamless experience.Interview Scheduling and Process Management You will coordinate interviews across multiple time zones, particularly with US-based clients and candidates, ensuring calendars are aligned and confirmations are managed efficiently. This includes preparing interview schedules, sending calendar invites, following up on confirmations, and keeping the team informed of any changes.Candidate Engagement and Follow-ups A key responsibility of the role is consistent follow-up with candidates. This includes reaching out for resumes, confirming interest levels, gathering additional information when required, and ensuring candidates remain engaged throughout the process. Communication will happen across multiple channels including email, LinkedIn, phone calls, and messaging platforms.Outreach and Candidate Outreach Support You will support the engagement team in reaching out to potential candidates, including cold calling professionals in the United States, following up on outreach campaigns, and maintaining a professional communication cadence. This role requires confidence in speaking with senior professionals and maintaining a polished communication style.Communication and Process Coordination The role requires strong coordination and communication across internal teams and external stakeholders. You will help ensure that information flows smoothly between partners, clients, and candidates, keeping projects moving efficiently.Work Structure This is a hybrid role and requires flexibility to align with US time zones, given the nature of our client engagements.What We Value • A proactive mindset and willingness to take ownership • Strong communication and interpersonal skills • Attention to detail and operational discipline • Ability to manage multiple tasks and follow through consistently • Professional maturity when interacting with senior professionalsTable Stakes • Strong written and verbal English communication • Comfort using CRM tools and maintaining structured data • Ability to coordinate across multiple stakeholders and schedules • Confidence in speaking with professionals over phone and email • Strong organizational skills and attention to detail • Flexibility to work with US time zonesWhat You Can Expect • A platform to build strong exposure to the world of leadership hiring • Hands-on experience in executive search operations • Learning opportunities working closely with senior professionals • A supportive and collaborative team environment • Competitive compensation with performance incentives