PO Drafting & ERP Execution:Create Purchase Orders in ERP system based on finalized negotiation sheet.Validate pricing, taxes (GST), freight, payment terms, LD clause, and warranty conditions.Ensure correct item codes, HSN codes, cost centers, and project mapping.Attach supporting documents in ERP (approval notes, comparative statement, negotiation sheet).Release PO after internal approval workflow completion. Commercial & Contractual Validation:Ensure alignment between negotiation sheet and PO terms.Verify tax structure and compliance with GST norms.Confirm payment terms as per approved commercial agreement.Validate special clauses (LD, warranty, inspection, BG requirements).Ensure clarity in delivery schedule and milestone structure.System & Documentation Control:Maintain structured PO tracker in Excel.Ensure digital filing and document naming discipline.Use Adobe Acrobat for document merging, editing, and securing files.Maintain version control of PO revisions/amendments.Ensure all approvals are archived for audit readiness.MIS & Reporting:Maintain monthly PO issuance report.Track PO amendment frequency and reasons.Ensure zero commercial errors post PO release.Prepare ERP extraction reports for management review.
Job Title
Procurement Officer