Job Title

Job Summary:The Purchase Manager is responsible for managing end-to-end procurement activities in line with SEVA Purchase SOPs. The role ensures transparency, cost control, timely procurement, compliance with approval matrices, and effective vendor management for routine, AMC, and capital expenditures.Key Responsibilities:1. Purchase Planning & Requisition ManagementEnsure all purchases are initiated through proper Purchase Requisition Forms (PRF)Verify requisitions for item details, specifications, budget, and justificationCoordinate with Department Heads (HODs) and Branch Managers (BM) for requirement validation2. Expense-wise Purchase HandlingA. Non-Capital / Routine ExpensesEnsure purchases up to ₹1,00,000 are approved by BM as per SOPObtain minimum 3 quotations for each purchaseFinalize vendors based on lowest price and quality complianceEstablish rate contracts with vendors for 3–6 months for recurring itemsMonitor purchases of stationery, housekeeping, pantry, marketing, repairs, etc.B. Annual Maintenance Contracts (AMC)Coordinate with BM and HODs to identify AMC requirementsEnsure minimum 3 quotations are collected and evaluatedReview costing and vendor selection before approvalProcess approvals from CEO & MDMaintain AMC tracker and ensure timely renewalsManage AMC for workshop equipment, IT systems, solar, etc.C. Capital / Fixed Asset / Project PurchasesEnsure proper PRF approval flow (HOD → BM → Procurement)Identify and evaluate suppliers based on quality, pricing, and past performanceConduct negotiations for best commercial termsEnsure compliance with approval hierarchy for capital expenditures3. Vendor Management & ProcurementDevelop and maintain a strong vendor baseEnsure minimum 3 quotations and comparative analysis (L1 basis)Negotiate pricing, payment terms, and delivery timelinesMaintain vendor performance records4. Purchase Order (PO) ManagementGenerate and issue Purchase Orders with complete detailsEnsure PO includes item specifications, quantity, pricing, and payment termsShare PO with BM and respective HODs5. Delivery & Inventory CoordinationCoordinate with stores/receiving team for material receiptEnsure verification of quantity, quality, and condition of goodsResolve discrepancies with suppliers6. Invoice Processing & Payment CoordinationVerify invoices against PO, quotations, and delivery challansEnsure proper documentation before forwarding to AccountsCoordinate for timely vendor payments as per agreed terms7. Documentation & Audit ComplianceMaintain complete documentation:PRFQuotationsPODelivery ChallansTax InvoicesEnsure readiness for internal auditsSupport audit process and compliance reportingCoordinate with auditors and management (as per SOP structure)8. Process Compliance & CommunicationEnsure strict adherence to SEVA Purchase SOPMaintain transparency in procurement processCommunicate all approvals and updates via official email channelsEnsure proper email marking to stakeholders (BM, HOD, Accounts, Management)Key Skills Required:Strong knowledge of procurement processes and SOP complianceVendor negotiation and cost control skillsKnowledge of automobile dealership operationsGood documentation and audit handling capabilityProficiency in MS Excel and ERP/DMS systemsStrong coordination and communication skillsEducational Qualification:Graduate in Commerce / Business Administration / Supply ChainCertification in Procurement / Materials Management (preferred)Experience Required:4–8 years of experience in Purchase/ProcurementMinimum 2–3 years in automobile dealership preferredKey Performance Indicators (KPIs):Cost savings and budget adherenceVendor performance and quotation compliance (minimum 3 quotes)Timely procurement and zero stock-out situationsAudit compliance and documentation accuracyAMC tracking and renewal efficiencyAdditional Requirements:Ability to handle multi-branch procurement coordinationStrong follow-up and negotiation skillsHigh level of integrity and transparency