Job Title

Summary: The Junior Office Admin will be responsible for managing day-to-day office operations, vendor coordination, facility management, and administrative support at Oaklane’s Pune office.The role requires strong organizational skills, reliability, and process discipline, ensuring a smooth and professional workplace environment aligned with Oaklane’s standards.1. Key ResponsibilitiesA. Office OperationsManage daily office operations and ensure smooth functioning Maintain office supplies, inventory, and vendor coordination Oversee housekeeping, maintenance, and facility management B. Vendor & Facility ManagementCoordinate with vendors for services (IT, housekeeping, pantry, etc.) Track vendor contracts, invoices, and payments Ensure service quality and adherence to SLAs C. Administrative SupportAssist leadership and teams with administrative requirements Manage meeting room bookings and office logistics Support travel bookings, accommodation, and event arrangements D. Documentation & Record KeepingMaintain records of invoices, contracts, and admin documentation Support compliance-related documentation for office operations E. Event & Office CoordinationAssist in organizing internal events, offsites, and team activities Ensure office readiness for client visits and meetings 2. Required Skills & CompetenciesTechnical SkillsStrong administrative and coordination skills Basic knowledge of vendor management and office operations Proficiency in Excel, email communication, and documentation Behavioural CompetenciesHigh reliability and ownership Strong organizational and multitasking ability Attention to detail Professional attitude and communication Ability to work in a structured environment 3. Experience & QualificationsEducationGraduate in any discipline Experience3–5 years in office administration / facilities / operations Experience in corporate office environment preferred 4. Key Performance Indicators (KPIs)Smooth day-to-day office operations Vendor performance and cost efficiency Timely resolution of operational issues Accuracy in documentation and record keeping Employee satisfaction with office environment 5. What’s in it for the CandidateOpportunity to manage operations in a professional investment firm Exposure to structured administrative systems Growth into senior operations/admin roles