Job Title

Location: BKC, Mumbai, MaharashtraReports To: Senior ManagementIndustry: Investment Banking / Financial ServicesExperience Required: 2–4 years in executive assistance or administrative rolesEmployment Type: Full-Time | In-Office | Immediate JoinerJob SummaryWe are seeking a highly professional, organized, and proactive HR and Office Admin Assistant to support our Managing Director and broader leadership team at a fast-paced mid-sized investment banking. This role requires exceptional calendar and travel management skills, discretion in handling confidential information, and the ability to interact with high-profile clients, investors, and stakeholders with poise and professionalism.Key ResponsibilitiesExecutive Calendar & Schedule Management·      Manage the MD’s daily calendar: prioritize meetings, block time for key activities, and ensure schedule optimization.·      Schedule internal and external meetings with investors, clients, regulatory bodies, and board members.·      Proactively reschedule conflicts and follow up on pending calendar confirmations.✈️ Travel & Logistics Coordination·      Organize end-to-end domestic and international travel for MD and other team: flights, hotels, local transport, visas.·      Prepare detailed travel itineraries with real-time updates and concierge-level service.·      Liaise with drivers, protocol officers, or security staff for high-profile visits.