Job Title

Job Title: Admin Executive Location: Jaipur Experience: 5+ Years Department: Administration About the Role We are looking for a proactive and detail-oriented Admin Executive to support day-to-day office operations and ensure a seamless workplace experience. The role requires strong coordination, vendor management, and organizational skills to maintain high operational standards in a fast-paced corporate environment. Qualification & Experience 1. Bachelor's Degree in any Discipline 2. 5+ Years of experience in administration, facilities or operations. 3. Experience in IT Services/ Consulting/ MNC environment is preferred. Key Responsibilities 1. Office Administration • Ensure smooth daily office operations • Maintain cleanliness and proper functioning of office facilities • Manage office supplies, stationery, and pantry items • Supervise housekeeping and security staff ⸻ 2. Asset & Inventory Management • Maintain record of company assets (laptops, printers, furniture etc.) • Allocate assets to employees and maintain proper inventory • Track asset movement and ensure proper documentation ⸻ 3. Vendor Management • Coordinate with external vendors for services like: • Internet & Telecom • Electrical & AC Maintenance • Office equipment servicing • Stationery suppliers • Handle vendor negotiations and payments ⸻ 4. Facility Management • Ensure maintenance of office equipment • Manage Annual Maintenance Contracts (AMC) • Monitor electricity, water, and internet services • Ensure fire safety and emergency preparedness ⸻ 5. Travel & Logistics • Arrange travel bookings (flights, trains, hotels) • Coordinate cab services for employees & clients • Providing Forex cards & Currency • Support logistics for meetings and company events. ⸻ 6. Documentation & Record Keeping • Maintain records of: • Office bills & invoices • Lease agreements • Purchase orders • Service contracts • Ensure proper filing for audits and compliance ⸻ 7. Coordination with other departments • Coordinate with IT , L&D, HR & finance ⸻ 8. Event Management • Organize meetings, training sessions & office events • Manage conference room bookings • Arrange refreshments for meetings ⸻ 9. Compliance Support • Ensure adherence to office policies • Assist in audits and inspections • Maintain safety and statutory compliance records ⸻ 10. Employee Experience & Engagement • Support onboarding logistics (ID Cards, workspace setup, parking, access cards) • Coordinate internals events and engagement activities • Act as a SPOC for admin related queries Key Skills & Competencies Strong stakeholder management and coordination skills Excellent communication and interpersonal abilities High level of ownership and accountability Proficiency in MS Office (Excel, PowerPoint, Word) Ability to manage multiple priorities in a fast-paced environment