Job Title

Summary: The Junior Office Admin will be responsible for managing day-to-day office operations, vendor coordination, facility management, and administrative support at Oaklane’s Pune office. The role requires strong organizational skills, reliability, and process discipline , ensuring a smooth and professional workplace environment aligned with Oaklane’s standards. 1. Key Responsibilities A. Office Operations Manage daily office operations and ensure smooth functioning Maintain office supplies, inventory, and vendor coordination Oversee housekeeping, maintenance, and facility management B. Vendor & Facility Management Coordinate with vendors for services (IT, housekeeping, pantry, etc.) Track vendor contracts, invoices, and payments Ensure service quality and adherence to SLAs C. Administrative Support Assist leadership and teams with administrative requirements Manage meeting room bookings and office logistics Support travel bookings, accommodation, and event arrangements D. Documentation & Record Keeping Maintain records of invoices, contracts, and admin documentation Support compliance-related documentation for office operations E. Event & Office Coordination Assist in organizing internal events, offsites, and team activities Ensure office readiness for client visits and meetings 2. Required Skills & Competencies Technical Skills Strong administrative and coordination skills Basic knowledge of vendor management and office operations Proficiency in Excel, email communication, and documentation Behavioural Competencies High reliability and ownership Strong organizational and multitasking ability Attention to detail Professional attitude and communication Ability to work in a structured environment 3. Experience & Qualifications Education Graduate in any discipline Experience 3–5 years in office administration / facilities / operations Experience in corporate office environment preferred 4. Key Performance Indicators (KPIs) Smooth day-to-day office operations Vendor performance and cost efficiency Timely resolution of operational issues Accuracy in documentation and record keeping Employee satisfaction with office environment 5. What’s in it for the Candidate Opportunity to manage operations in a professional investment firm Exposure to structured administrative systems Growth into senior operations/admin roles