Job Title

Key Responsibilities1. Facility ManagementManage office facilities, including housekeeping, security, maintenance, and utilities. Coordinate with vendors for AMC (Annual Maintenance Contracts), repairs, and services. Ensure workplace safety, cleanliness, and compliance with company standards. Monitor office infrastructure (furniture, equipment, meeting rooms, etc.). Conducting mock drills.2. IT Asset Management (Laptops & Equipment)Manage procurement, configuration, and allocation of laptops, desktops, and peripherals. Coordinate with IT vendors for installation, troubleshooting, and maintenance. Maintain asset register and track inventory (issuance, returns, replacements). Support onboarding and offboarding processes (asset handover/collection). 3. Vendor ManagementIdentify and manage vendors for admin-related services (courier, stationery, facility, IT support). Negotiate contracts and ensure cost-effective procurement. Monitor vendor performance and ensure SLA compliance. Process vendor invoices in coordination with accounts. 4. Procurement & InventoryHandle purchase of office supplies, stationery, and consumables. Maintain stock levels and avoid shortages/excess. Prepare purchase orders and track deliveries. 5. Travel & Logistics SupportCoordinate travel bookings (flights, hotels, transport). Arrange local transport and logistics for employees and visitors. Support company events, meetings, and conferences. 6. General AdministrationManage office correspondence, courier, and documentation. Assist in policy implementation and compliance. Support HR in employee engagement activities and office events. Handle insurance coordination (if applicable) for assets and facilities. Employee attendance tracking.Insurance renewals.Qualifications & SkillsBachelor’s degree in Administration, Business Management, or related field. 5 years of experience in administration or facility management. Basic knowledge of IT asset handling (laptops, networks, troubleshooting coordination). Strong vendor management and negotiation skills. Good organizational and multitasking abilities. Proficiency in MS Office (Excel, Word, Outlook).