About the RoleWe are looking for a highly organized and proactive Administrative / Office Manager to oversee the day-to-day administrative and facility operations of our office. This role is responsible for ensuring a smooth workplace experience by managing office administration, vendor relationships, procurement, travel coordination, and employee support.The ideal candidate should be detail-oriented, resourceful, and capable of managing multiple responsibilities while maintaining an efficient and well-organized office environment.Key ResponsibilitiesOffice Administration & Facility ManagementEnsure smooth daily office operations including office supplies, equipment, and workplace upkeep.Manage relationships with vendors for housekeeping, maintenance, security, internet, and IT services.Oversee facility management and ensure the office environment is safe, organized, and compliant with company policies.Coordinate maintenance requests and ensure timely resolution of facility-related issues.Vendor Management & ProcurementManage vendor sourcing, negotiations, and coordination for office-related services.Handle procurement of office supplies, equipment, and other operational requirements.Maintain vendor records, agreements, and service schedules.Ensure cost-effective purchasing while maintaining quality standards.Employee Support & Workplace ExperienceCoordinate office lunch arrangements and ensure pantry supplies are adequately stocked.Support employee onboarding logistics including workstation and seating arrangements.Plan and organize office events, celebrations, and team engagement activities.Provide general administrative support to employees and leadership when required.Travel & Visa CoordinationArrange travel bookings including flights, accommodation, and local transport for employees and visitors.Coordinate visa processing and documentation for employees traveling internationally.Work with external agencies to ensure timely completion of visa and travel requirements.Budget & ComplianceTrack office expenses and manage petty cash.Assist the finance team with administrative expense reporting and documentation.Ensure compliance with workplace policies and administrative procedures.Required QualificationsBachelor’s degree in Business Administration, Management, or a related field.3–6 years of experience in office administration, office management, or facility coordination.Strong organizational and multitasking abilities.Excellent communication and interpersonal skills.Proficiency in Microsoft Office (Excel, Word, Outlook).Fluency in Kannada is mandatory to coordinate with local vendors and staff.Preferred QualificationsExperience in vendor management, procurement, and office operations.Experience coordinating corporate travel and visa processing.Candidates based near the office location in Bangalore are preferred.Female candidates are preferred for this role.Skills RequiredOffice AdministrationVendor ManagementProcurement & Purchase CoordinationFacility ManagementEvent Planning & Employee EngagementTravel CoordinationBudget TrackingCommunication & Interpersonal SkillsWorkplace Safety & ComplianceBenefitsMedical InsurancePaid Time OffEmployee Recognition ProgramsCompetitive CompensationEmployee Referral Bonus ProgramCollaborative and supportive work environmentFemale candidates are preferred for this role.Location & Work ModeLocation: Bangalore Work Mode: Onsite (5 days a week)
Job Title
Facilities Assistant