Job Title

Role OverviewCity College Jayanagar is seeking a highly driven and intellectually agile professional to serve as the Executive Secretary & Office Administrator to the Vice President—a role positioned at the intersection of strategy, execution, revenue growth, and institutional excellence.This is not a traditional administrative position. It is a high-impact leadership support role designed to function as the execution arm of the Vice President, ensuring that strategic priorities are translated into measurable outcomes across the institution.The role requires working closely with leadership to drive:- Revenue-generating initiatives (admissions, partnerships, programs)  - Brand positioning and outreach  - Industry and international collaborations  - Operational discipline and execution excellence  The successful candidate will operate as a central coordination hub, enabling clarity, accountability, and speed across all departments.---Key ResponsibilitiesA. Executive Support & Calendar Management- Strategically manage the Vice President’s calendar, aligning meetings with institutional priorities and impact  - Prepare daily and weekly executive briefs, including key updates, risks, and action items  - Ensure decision readiness by organizing data, reports, and context ahead of meetings  - Optimize leadership time by filtering, prioritizing, and structuring engagements  B. Strategy Execution & Follow-ups- Track and monitor execution of strategic initiatives across admissions, academics, marketing, and operations  - Establish structured follow-up systems to ensure timely completion and accountability  - Coordinate with department heads to align deliverables with institutional goals  - Maintain a centralized execution dashboard for leadership visibility  C. Revenue & Growth Support- Support initiatives related to admissions growth, partnerships, and new revenue programs  - Track key performance metrics such as leads, conversions, program uptake, and revenue outcomes  - Assist in identifying opportunities to improve revenue streams and operational efficiency  - Prepare performance summaries and insights for leadership review  D. Industry & International Collaborations- Coordinate partnerships with corporates, training organizations, and international institutions  - Manage communication, documentation, and follow-ups for MOUs, collaborations, and joint programs  - Track execution of partnership deliverables and ensure alignment with institutional objectives  - Support development of new collaboration pipelines  E. Branding & Outreach Support- Assist in planning and execution of branding initiatives, institutional events, and outreach programs  - Coordinate with marketing, media, and content teams to ensure consistent brand positioning  - Support external engagement activities, including partnerships, events, and strategic communications  F. Office Administration & Culture- Maintain a professional, structured, and high-performing office environment  - Ensure smooth internal communication and operational coordination across teams  - Foster a positive, respectful, and collaborative workplace culture  - Act as a bridge between leadership and teams to ensure alignment and clarity  G. Problem Solving & Process Improvement- Identify operational inefficiencies, gaps, and delays across departments  - Proactively recommend and implement solutions to improve processes and systems  - Support development of standard operating procedures (SOPs) and workflow structures  - Contribute to building a data-driven and system-oriented organization  H. Performance Monitoring & Reporting- Track employee and departmental performance against defined KPIs  - Prepare structured, data-backed reports for the Vice President  - Highlight risks, delays, and areas requiring intervention  - Support performance evaluation processes and institutional accountability frameworks  Key Skills & Competencies- Exceptional organizational and execution capability  - Strong strategic thinking and analytical problem-solving skills  - High ownership, accountability, and attention to detail  - Excellent communication, coordination, and stakeholder management  - Ability to work with data, dashboards, and performance reports  - Familiarity with AI tools, automation platforms, and digital systems  - Proficiency in project management tools (Asana, Notion, ClickUp, Trello or similar)  - Strong emotional intelligence and ability to manage interpersonal dynamics  Ideal Candidate Profile- 2–6 years of experience in executive support, operations, strategy, or consulting roles  - Prior exposure to education institutions, consulting firms, or corporate environments preferred  - Comfortable working in a fast-paced, high-accountability environment  - Experience with CRM systems, dashboards, automation tools, and digital workflows is an advantage  - Demonstrated ability to manage complexity and drive execution  Key Performance Indicators (KPIs)- Execution efficiency of strategic initiatives across departments  - Effectiveness of calendar and leadership time optimization  - Follow-up discipline and task closure rate  - Quality, clarity, and usefulness of executive reports and insights  - Contribution to revenue-generating initiatives  - Effectiveness of coordination across stakeholders  - Improvement in operational efficiency and process standardization  - Contribution to a positive and high-performing office culture  Reporting Structure- Reports directly to the Vice President  - Works cross-functionally with all departments including Admissions, Marketing, Academics, Finance, and Operations  Why This Role MattersThis position offers a unique opportunity to work at the core of institutional strategy and execution, gaining direct exposure to leadership decision-making, growth initiatives, and large-scale organizational development.You will play a critical role in shaping how a modern, forward-thinking institution operates—driving clarity, efficiency, and impact across all functions.---So finally, If you are someone who thrives in high-performance environments, enjoys solving complex operational challenges, and wants to contribute meaningfully to building a future-ready, globally competitive institution, this role offers unmatched learning, leadership exposure, and growth.Join us in building City College Jayanagar into a benchmark institution for excellence, innovation, and impact.