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Position: Executive Assistant to Founder & Creative DirectorLocation: Kala Ghoda, MumbaiExperience: Senior: 3–6+ years[ONLY APPLICANTS BASED IN SOUTH MUMBAI WILL BE CONSIDERED]ABOUT SDS by KUSHAL SHAH• SDS by KUSHAL SHAH is a men’s luxury brand specializing in Prêt, Couture, and Bespoke.• We focus on refined design aesthetics, craftsmanship, and service, creating a seamless balance between luxury and contemporary style.• Rooted in an edgy yet timeless design philosophy, our collections reflect an evolving yet consistent creative vision.• Our parent company, SHEETAL, has been a pioneer in Indian fashion retail for over 50 years.• Industry icons such as Hemant Trivedi, Manish Malhotra, and Aki Narula began their creative journeys at SDS before launching their own labels.KEY RESPONSIBILTIES :1. Founder Shadow & End-to-End Oversight• Act as the Founder’s direct operational extension across all business verticals• Attend key meetings including client consultations, vendor negotiations, production reviews, sales meetings, and strategy discussions• Translate verbal directions into structured action plans with clear timelines and accountability• Ensure all tasks assigned by the Founder are documented, delegated, tracked, and completed• Maintain a master tracker of all ongoing priorities — across departments• Proactively identify gaps, delays, or bottlenecks before escalation2. Sales & Client Consultation Oversight• Attend high-value client consultations when required• Ensure follow-ups on client orders, customizations, fittings, and delivery timelines• Coordinate between Sales, Production, and Design teams for client-specific requirements• Track order confirmations, payment timelines, and client communication status• Ensure VIP and couture clients receive structured and timely servicing• Maintain client workflow documentation and process consistency3. Production & Design Supervision• Oversee collection development timelines from design conceptualization to final production• Track sampling progress, fittings, alterations, and final dispatch schedules• Coordinate with karigars, masters, and production managers when required• Ensure production deadlines align with retail launches, exhibitions, and client deliveries• Monitor inter-department communication between design and production teams• Identify workflow inefficiencies and implement corrective systems4. Marketing & Brand Coordination• Track campaign planning, shoot schedules, and launch timelines• Ensure marketing execution aligns with collection readiness and retail timelines• Oversee coordination between social media, PR, and design teams• Monitor content approvals and brand messaging consistency• Ensure campaigns are delivered as per schedule5. Accounting & Financial Coordination• Track payment cycles — client receivables and vendor payables• Ensure billing accuracy for bespoke and couture orders• Coordinate between accounting and sales for invoice clarity• Monitor production costing sheets and financial summaries when required• Ensure financial documentation related to projects is complete and structured6. Vendor & External Partner Management• Attend or coordinate vendor meetings when required• Track material procurement timelines and supplier commitments• Ensure vendor deliverables align with production schedules• Maintain structured documentation of vendor agreements and commitments• Resolve delays through proactive coordination7. Process Creation, SOP Development & System Implementation• Audit existing workflows across departments• Identify inefficiencies and operational gaps• Develop and implement Standard Operating Procedures (SOPs)• Create structured trackers, reporting formats, and accountability systems• Ensure SOP compliance across teams• Conduct periodic reviews to ensure processes are followed• Bring operational discipline while respecting creative flexibility8. Project Management & Cross-Functional Coordination• Maintain centralized project trackers covering all collections, campaigns, production cycles, and internal initiatives• Conduct structured follow-ups with department heads• Ensure timelines are respected and escalations are addressed• Coordinate approvals and maintain documentation of decisions• Align departments toward unified execution goals9. Reporting & Strategic Support• Prepare daily, weekly, and monthly progress reports for the Founder• Summarize key performance metrics across departments• Highlight risks, delays, and operational inefficiencies• Support the Founder with structured briefs before major meetings• Maintain confidentiality of sensitive information10. Operational Efficiency & Business Optimization• Identify areas where automation or structured systems can improve efficiency• Optimize workflow between creative and operational teams• Reduce redundancies and improve turnaround times• Implement structured task delegation models• Build frameworks that allow scalabilitySenior-Level Expectations• Operate with independent decision-making capability within defined authority• Handle multiple high-priority projects simultaneously with structured execution• Create, implement, and standardize systems across all cross-functional departments including Sales, Marketing, Production, Design, Accounting, and Operations• Establish inter-department workflows that improve clarity, accountability, and turnaround time• Ensure all teams adhere to implemented systems, SOPs, and reporting structures• Continuously audit and refine operational processes to improve efficiency and scalability• Act as the central operational anchor connecting all departments• Maintain discretion and professional maturity in handling sensitive business matters• Provide operational insights and structural recommendations to leadership for long-term growthQUALFICATIONS & PREREQUISITIES:• Bachelor’s or Master’s degree in Business, Fashion Management, or related field• Have Experience in the Couture/ Fashion Industry• 3–6+ years of experience in similar roles• Strong skills in Microsoft Excel, Word, and PowerPoint• Experience with task tracking tools and documentation systems• Good communication and organizational skills• Ability to handle confidential information professionally