About DevsLaneDevsLane is a software engineering firm that provides vetted, high-caliber engineers to clients across FinTech, HealthTech, EdTech, eCommerce, and Blockchain. With 100+ successful projects delivered, we have built a reputation for engineering excellence and reliable execution. We are based in Dehradun and operate with a lean, high-standards team where every role matters.The RoleTitle: Assistant to the DirectorReports to: COOExperience: 0-3 yearsCompensation: 2-5 LPALocation: Dehradun (in-office)Type: Full-timeThis is an executive assistant role focused on operational excellence. You will be the COO's force multiplier -- managing their calendar, coordinating travel, handling correspondence, preparing for meetings, and ensuring nothing falls through the cracks.This is not a strategic or chief-of-staff position. This role is about flawless execution of day-to-day operations: keeping the COO's time protected, communication flowing smoothly, and administrative processes running without friction.The right person for this role is organized to a fault, communicates clearly and professionally, follows through on every detail, and takes pride in making the people around them more effective.What You'll DoCalendar and Schedule Management (30%)Own the COO's calendar end-to-end: scheduling, rescheduling, conflict resolution, and buffer managementCoordinate meeting times across internal teams, clients, and external partnersSend calendar invites with clear agendas, location/link details, and required prep materialsProactively flag scheduling conflicts and propose solutions before they become problemsMaintain a daily/weekly briefing of upcoming commitments and deadlinesCommunication and Correspondence (25%)Draft, proofread, and send emails on behalf of the COO -- professional, clear, and error-freeScreen and prioritize incoming communication, flagging urgent items and filtering noiseManage follow-up threads: ensure responses are sent, commitments are tracked, and loops are closedMaintain templates for recurring communication (client updates, internal memos, vendor correspondence)Serve as a communication bridge between the COO and internal/external stakeholdersTravel and Logistics (15%)Research and book flights, hotels, cabs, and co-working spaces for business travelPrepare detailed travel itineraries with confirmation numbers, addresses, contact details, and backup optionsHandle last-minute changes, cancellations, and rebookings calmly and efficientlyCoordinate visa/documentation requirements for international travel when neededManage travel expense tracking and reimbursement submissionsMeeting Support and Follow-ups (15%)Prepare meeting briefs: attendee backgrounds, agenda items, relevant documents, and talking pointsTake notes during key meetings and circulate clear, actionable summaries within 24 hoursTrack action items from meetings and follow up with owners on deadlinesEnsure the COO walks into every meeting prepared and walks out with clear next steps documentedCoordinate recurring meeting cadences (weekly syncs, monthly reviews, quarterly planning)Office and Admin Operations (15%)Manage vendor relationships for office supplies, subscriptions, and servicesHandle document organization: filing, version control, and access managementProcess invoices, coordinate with the finance team on payments, and maintain basic expense recordsCoordinate office logistics: visitor arrangements, meeting room bookings, event supportMaintain and update internal trackers, SOPs, and administrative databasesWhat Success Looks Like in 3 MonthsThe COO's calendar runs smoothly with zero double-bookings or missed meetingsAll correspondence is handled promptly, professionally, and without errorsTravel arrangements are booked proactively with complete itineraries and backup plansMeeting action items are tracked systematically, and nothing falls through the cracksYou have built a reliable system for recurring tasks and the COO trusts you to handle things independentlyInternal stakeholders see you as the go-to person for anything that needs the COO's attention or coordinationMust-Have SkillsOrganization and Time Management - You can juggle multiple priorities without dropping any. You use systems (lists, calendars, trackers) to stay on top of everything.Written Communication - Your emails are clear, professional, and typo-free. You can draft correspondence that represents the COO's voice accurately.Proactive Follow-Through - You do not wait to be reminded. If something is pending, you chase it. If a deadline is approaching, you flag it early. Nothing drops.Tool Comfort - You are proficient with Google Workspace (Gmail, Calendar, Docs, Sheets), calendar management tools, and spreadsheets. You can learn new tools quickly.Professional Demeanor - You represent the COO's office. You are polished, composed, and appropriate in all interactions -- with clients, vendors, and internal teams.Attention to Detail - You catch the small things: a wrong date, a missing attachment, an inconsistent number. Details matter to you.Discretion and Confidentiality - You handle sensitive information (financial details, client conversations, strategic discussions) with maturity and confidentiality.Nice-to-HavePrior experience as an executive assistant, personal assistant, or in an administrative roleEvent coordination experience (offsites, team events, client visits)Basic bookkeeping or familiarity with invoicing and expense trackingHindi proficiency (for local vendor and office coordination)Foundational QualitiesThese are the eight qualities we evaluate every candidate on:Ownership - You treat the COO's priorities as your own. You do not say /"I sent the email/" and consider it done -- you say /"I confirmed they received it and are acting on it./"Communication - You are clear, concise, and professional in all written and verbal communication. You ask clarifying questions rather than making assumptions.Professionalism - You are punctual, well-presented, and composed. You represent the COO's office with maturity in every interaction.Attention to Detail - You catch errors before they go out. You double-check dates, names, amounts, and attachments. You maintain clean, organized records.Proactiveness - You anticipate needs before being asked. You prepare the briefing before the meeting. You flag the conflict before it becomes a crisis.Discretion - You handle confidential information with care. You know what to share, what to hold back, and when to escalate. Trust is non-negotiable.Adaptability - Priorities shift, plans change, and urgent requests come in. You adjust without drama and reprioritize effectively.Reliability - When you say something will be done, it gets done -- on time, every time. The COO never has to wonder if you followed through.What We OfferDirect exposure to how a growing software engineering firm operates at the leadership levelA front-row seat to client relationships, business operations, and strategic decision-makingA structured, professional work environment where high standards are the normMentorship and growth opportunities as the company scalesCompetitive compensation (2-5 LPA based on experience and capability)What We're NOT Looking ForSomeone who needs constant supervision or reminders to complete tasksSomeone who treats this as a /"back-office/" role with no accountabilitySomeone who is sloppy with communication -- typos, vague emails, or missed follow-upsSomeone who cannot handle confidential information with discretionSomeone looking for a strategic or decision-making role -- this is operational excellenceSomeone who is uncomfortable with a fast-paced, detail-oriented environmentHow to ApplyFill out the application form:candidates will be contacted for further rounds.Contact UsEmail: Website:
Job Title
Assistant to Director