Job Title

We are looking for a highly organized, proactive, and dependable Executive Assistant to provide high-level administrative, coordination, and strategic support to the Director and senior management. The role involves managing schedules, preparing reports, coordinating across departments, tracking project updates, and ensuring smooth execution of business activities across multiple projects.The ideal candidate should be detail-oriented, strong in follow-ups, good with documentation, and comfortable handling confidential and time-sensitive work.Key Responsibilities1. Executive SupportManage calendar, meetings, appointments, and travel schedules for ManagementPrepare agenda, minutes of meeting (MOM), and action trackersDraft emails, letters, presentations, and official communicationHandle confidential documents and business informationFollow up with internal teams on pending tasks and deadlines2. Coordination across DepartmentsCoordinate with Sales, Marketing, Finance, CRM, Legal, HR, and Project teamsTrack daily / weekly / monthly reports from teamsMaintain project status updates and summary reportsEnsure timely updates to management3. Reporting & DocumentationPrepare reports, presentations, and summariesMaintain records of agreements, proposals, approvals, and documentsAssist in preparing project proposals, business plans, and presentationsMaintain proper filing (digital + physical)4. Project & Business Follow-upsTrack updates on ongoing real estate projectsFollow up on sales numbers, marketing activities, and approvalsCoordinate with consultants, partners, vendors, and clientsAssist management in monitoring multiple projects simultaneously5. Client / Investor / Partner CoordinationSchedule meetings with clients, investors, and partnersMaintain database of contacts and business communicationAssist in preparing project briefsFollow up on commitments made in meetings6. Administrative & Office SupportSupport in office administration when requiredCoordinate with vendors, agencies, and service providersAssist in organizing events, meetings, site visits, and reviews7. Confidential & Sensitive WorkHandle confidential business dataMaintain discretion in all communicationWork closely with Director on priority assignmentsRequirementsGraduate in any stream2-3+ years experience as Executive AssistantExcellent communication skills (English + Hindi), Marathi is a bonusStrong MS Excel, Word, PowerPoint skillsGood documentation and reporting abilityStrong follow-up and coordination skillsAbility to handle multiple tasks and deadlinesWilling to travel for meetings outside office/cityKey Skills RequiredCalendar & meeting managementReportingDocumentation & draftingCoordination & follow-upConfidential handlingMulti-taskingPresentation preparationProfessional communicationPreferred Candidate ProfileExperience working with Director / Founder / Senior ManagementComfortable with fast-paced environmentStrong sense of ownershipProblem-solving attitude