Job Title

1. 1. Change Order ManagementTrack, review, and process all incoming change orders in a timely manner Ensure proper documentation, approvals, and version control for each change request Maintain accurate logs and audit trails for all changes Coordinate with internal stakeholders (operations, finance, procurement) to validate and implement changes Monitor status and proactively follow up to ensure closure 2. RFQs & Vendor CoordinationPrepare and issue Requests for Quotations (RFQs) to vendors, suppliers, and brokers Identify and onboard new vendors when required Collect, compare, and analyze vendor quotations based on cost, timelines, and quality Maintain organized records of all quotations and vendor communications Follow up with vendors to ensure timely responses and clarifications Support negotiation processes and vendor selection (if required) 3. Order ManagementCreate and manage sales orders and purchase orders within NetSuite Verify order details for accuracy, completeness, and compliance with company policies Track order lifecycle from creation to fulfillment and closure Coordinate with internal teams (logistics, finance, field teams) to resolve order-related issues Ensure timely updates and communication regarding order status 4. Documentation & Records ManagementMaintain well-organized and up-to-date records for all operational activities Ensure proper version control of documents and adherence to documentation standards Prepare reports and summaries for management review Support internal and external audits by providing accurate documentation Ensure compliance with company policies and regulatory requirements Key Skills & CompetenciesStrong attention to detail and accuracy Excellent organizational and multitasking abilities Effective communication and coordination skills Problem-solving mindset with proactive follow-ups Ability to work under deadlines and manage multiple priorities Proficiency in Microsoft Excel (data handling, tracking, reporting) Familiarity with ERP systems like NetSuite Qualifications & ExperienceBachelor’s degree in business administration, Operations, Supply Chain, or a related field 1–3 years of relevant experience in operations, coordination, or order management Experience working with ERP systems (preferably NetSuite) is an advantage Strong working knowledge of Microsoft Excel and business tools Work Mode: HybridTimings: 7:30 PM to 3:30 AM IST