Job Title

Location: BangaloreExperience: 2–4 yearsRole SummaryThe Executive – Facilities, Admin & Travel Desk supports the day-to-day functioning of office operations, including facilities coordination, vendor management, procurement support, workplace services, and travel desk operations. The role ensures a safe, efficient, and well-maintained work environment while assisting in smooth administrative and operational processes.Key ResponsibilitiesSupport daily facilities operations including maintenance, housekeeping, security, and office servicesCoordinate with vendors and service providers to ensure timely and quality service deliveryResponsible for procurement activities including RFQs, vendor coordination, and documentationMaintain inventory of office supplies, pantry items, and facility-related stockSupport invoice verification, expense tracking, and coordination with the Finance teamEnsure compliance with company policies, safety standards, and regulatory requirementsMaintain records, trackers, and documentation for operations, vendors, and assetsAssist in workplace readiness including seating, space utilization, and employee supportCoordinate visitor management, reception activities, and workplace logisticsSupport planning and execution of internal events, meetings, and employee engagement activitiesAct as a point of contact for basic IT asset coordination as per defined processesRespond to operational issues and escalate concerns in a timely mannerTravel & Accommodation Management:Manage end-to-end travel arrangements including flight, train, and cab bookingsCoordinate hotel accommodations for employees and guestsLiaise with travel vendors and agencies for cost-effective bookingsMaintain travel records, approvals, and expense documentationEnsure adherence to company travel policies and budgetsKey SkillsStrong coordination and organisational skillsBasic understanding of vendor management and procurement processesProficiency in MS Office (Excel, Word, PowerPoint)Good communication and stakeholder handling skillsAbility to manage multiple tasks and meet deadlinesTravel Desk Skills:Experience in handling corporate travel bookings (flights, hotels, local transport)Familiarity with travel booking tools/portals and vendor coordinationUnderstanding of travel policies, cost optimization, and approvalsStrong planning and scheduling capabilitiesAttention to detail in managing itineraries and travel documentationEducationBachelor’s degree in Business Administration, Commerce, or a related fieldKey Success FactorsHigh ownership and proactive approachAttention to detail and reliabilityAbility to work in a fast-paced environmentTeam player with a service-oriented mindset