Job Title

Club Programme ManagerReporting to: Principal / Academic DirectorLocation: The Rosary School, Pune (both campuses)Employment type: Full-timeStart date: June 2025 (or earlier)Experience: 3–6 years in education, programme management, or related fieldAbout the roleThe Rosary School is launching a structured Saturday Club Programme across both its campuses in Pune. The programme runs 16 Saturdays a year and covers three core clubs — Financial Literacy & Entrepreneurship, Journalism, Articulation & Language, and Science & AI — alongside Robotics as a weekly in-school subject delivered by a vendor.We are looking for a Club Programme Manager to own this initiative end to end. This is not a coordination role. This person will be the driving force behind the quality, consistency, and energy of the entire clubs experience — from finding the right trainers and shaping the curriculum, to ensuring every child and parent feels genuinely engaged. They will report directly to the Principal and will work across both school campuses.What you will doProgramme planning & executionOwn the 16-Saturday annual calendar — scheduling, sequencing, and contingency planning for cancellations or reschedulingEnsure all three clubs run on time, every Saturday, with no gaps in deliveryCoordinate logistics across both campuses including rooms, materials, kits, and any equipment needed per sessionManage the three field visits per year — venue identification, permissions, transport, and age-appropriate planningPlan and execute the year-end showcase (Saturday 16), including parent communication, space setup, and student presentationsTrainer sourcing & managementIdentify, evaluate, and onboard facilitators for each club across Juniors, Middles, and Seniors age bandsBuild a bench of reliable trainers — not just one per club — so the programme is never dependent on a single personBrief trainers before every Saturday on session objectives, age-band nuances, and expected outcomesObserve sessions periodically and provide structured feedback to trainers to continuously raise qualityManage trainer contracts, schedules, and payments in coordination with the school administrationCurriculum & content qualityWork with trainers to develop or adapt session plans for each club, ensuring content is age-appropriate, engaging, and progressive across sessionsEnsure each club has a clear learning arc — not just standalone activities but a connected experience that builds over 6–14 sessionsIncorporate current, real-world relevance into every club — financial literacy linked to real markets, journalism linked to current events, science linked to AI developments children can relate toReview and refresh curriculum each year based on student feedback and outcome observationsCoordinate with the Robobox vendor on the weekly Robotics programme to ensure alignment with the broader club ethosChild engagement & welfareRun the introductory session onboarding process — communicating the programme clearly to interested children and setting expectationsTra-ck attendance and engagement per child across sessions, identifying early signs of disengagementExercise the school's right to bar consistently disengaged students from continuing, with appropriate sensitivity and processCreate a club culture that children genuinely look forward to — energy, recognition, and a sense of belonging matter as much as contentHandle any child welfare concerns that arise during Saturday sessions in line with school policyParent & school communicationOwn all parent-facing communication related to clubs — programme announcements, session reminders, field trip permissions, showcase invitationsWrite and send a brief end-of-session update to parents after each Saturday, keeping them connected to what their child experiencedManage parent queries and concerns promptly and professionallyProduce a concise monthly report for school leadership summarising attendance, engagement, trainer performance, and any issuesIn the second half of the year, support the school's plan to open the Robotics lab to external students — helping with outreach, onboarding, and communicationWhat we are looking forEssential3–6 years of experience in education, programme coordination, curriculum design, or a related fieldDemonstrated ability to manage multiple workstreams simultaneously without dropping qualityStrong written and verbal communication — you will be writing to parents, briefing trainers, and presenting to school leadership regularlyA genuine belief that co-curricular education matters — this role requires conviction, not just competenceComfort working with children across a wide age range (Classes 1–9) and understanding how to pitch things differently for a 7-year-old versus a 14-year-oldHigh ownership mindset — if something isn't working, you fix it; you do not wait to be toldPreferredPrior experience running extracurricular or enrichment programmes in a school settingFamiliarity with any of the club domains — financial literacy, journalism, science & AI — even at a general interest levelExperience sourcing and managing external trainers or vendorsExposure to NEP 2020 frameworks and activity-based learning approachesWhat success looks like at 12 monthsAll 16 Saturdays delivered without a single unplanned cancellationTrainer quality is consistently high — sessions are rated positively by children and observed positively by leadershipParent communication is proactive and clear — no parent is ever surprised by something related to clubsA year-end showcase that the school is proud to host in front of parentsA documented curriculum for each club that can be handed to any trainer and run without gapsA strong enough programme reputation that external enrolment for the Robotics lab in H2 generates meaningful interest