Job Title

Executive SecretaryReports to: Senior Leadership (MD / CEO / Business Head)Location: BKC, Mumbai Experience: 10 Years Qualification: Graduate / Postgraduate with relevant secretarial or administrative experienceAbout the CompanySystematix Group is a leading diversified financial services firm offering Investment Banking, Institutional Equities, Wealth Management, Retail Broking, and Asset Management services. With a legacy of 35+ years and a strong team of professionals, the firm is known for delivering high-quality, client-centric solutions.Role OverviewThis role will provide high-level administrative and coordination support to senior leadership. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesManage calendar, scheduling, and appointments for senior managementCoordinate internal and external meetings, including logistics and documentationHandle travel arrangements (flights, hotels, itineraries, visas if required)Prepare and manage correspondence, reports, presentations, and MISAct as a point of contact between leadership and internal/external stakeholdersMaintain confidential files, records, and sensitive informationScreen calls, emails, and prioritize communication effectivelyAssist in organizing events, conferences, and leadership meetingsFollow up on action items, deadlines, and key deliverablesEnsure smooth day-to-day administrative operationsBehavioral CompetenciesStrong organizational and multitasking abilitiesExcellent verbal and written communication skillsHigh level of discretion and confidentialityAttention to detail and accuracyProactive and problem-solving mindsetProfessional demeanor and interpersonal skillsPreferred Skill SetProficiency in MS Office (Word, Excel, PowerPoint, Outlook)Experience in calendar management tools and travel coordinationAbility to work under pressure and manage tight deadlinesPrior experience supporting CXO-level executives is preferred