Job Title

Position Name Manager– Administration & Facilities (INDIVIDUAL ROLE)Location: Mumbai Date:Purpose:To manage day-to-day administration and facilities operations across Head Office and branch offices, ensuring smooth functioning, vendor control, safety, and compliance, while supporting business teams with reliable workplace infrastructure.Principal Accountabilities:1. Day-to-Day Facilities Operations Oversee daily functioning of HO and branch offices Ensure uninterrupted operations of power, HVAC, lighting, access control, and fire systems Handle routine maintenance, breakdowns, and urgent repairs Coordinate with landlords and building management teams Support office seating arrangements and internal moves2. Administration & Office Support Manage office supplies, consumables, and pantry operations Coordinate employee travel, logistics, and guest arrangements (if under admin scope) Ensure smooth handling of office requests and admin tickets Support meetings, townhalls, and internal events from a logistics perspective3. Vendor Supervision Supervise housekeeping, security, transport, pantry, and facility vendors Ensure vendor attendance, service quality, and discipline Track SLAs and resolve day-to-day vendor issues/ Coordinate vendor bills, supporting documents, and approval4. Procurement & Asset Handling Execute procurement as per approved vendors and budgets Maintain inventory records for furniture, fixtures, and equipment Ensure asset tagging, movement tracking, and safe storage Coordinate asset disposal as per company process5. Safety, Security & Compliance Support Ensure security guard deployment and visitor management Monitor CCTV and access control systems Conduct fire drills and safety checks as scheduled Maintain records required for audits and inspections Support internal audit and compliance teams with documentation6. Business Continuity Support Ensure readiness of alternate seating / backup offices Support BCP drills from facilities and admin perspective Coordinate logistics during emergencies or disruptions Ensure emergency contact lists and vendor readiness7. MIS & Cost Tracking Track admin and facility expenses Prepare periodic MIS on costs, vendors, and issues Highlight variances and operational gaps to reporting managerKnowledge, Skills, Competencies Strong operational and execution focus Vendor handling and coordination skills Ability to handle multiple issues simultaneously Basic understanding of audits and compliance/ Good documentation and follow-up skillsPreferred IndustryExperience 7–10 years of experience in Admin & Facilities Experience in BFSI / AMC / NBFC / corporate offices preferred Multi-location office exposure desirable