Job Title

Job Title: Accounts SupervisorReporting to: Head of FinanceJob SummaryWe are seeking a detail-oriented and proactive Accounts Supervisor to support day-to-day accounting operations for our company. Key ResponsibilitiesDay-to-Day AccountingMaintain accurate and timely accounting records in QuickBooks Online (QBO)Post daily transactions including revenue, receipts, expenses, vendor invoices with proper classification of income, expenses, assets, and liabilitiesBank, credit card accounting and reconciliationRevenue & Receipts ReconciliationReconcile daily/weekly revenue between source systems (POS / EMR / Zenoti) and QBO, further reconcile with bank deposits and receipts against reported revenueInvestigate and resolve variances related to collections, refunds, chargebacks, and timing differences by following up with the team membersAccounts Payable (AP)Manage AP aging, obtaining approvals and ensure timely paymentsInventory AccountingTrack inventory movements and costsReconcile inventory balances between systems and accounting recordsMonth-End Close & WorkpapersPrepare month-end schedules, supporting workpapers and assist in monthly close activitiesSupport audit and tax requests with accurate documentationSystems & Process SupportWork with multiple systems such as QBO, Zenoti, POS systems, , Divvy statements, EMR platformsIdentify process gaps and suggest improvements for efficiency and controlsSupport transition of processes, documentation, and SOP creationAny other role/task that is assignedRequired QualificationsSemi qualified/Bachelor’s degree in Accounting, Finance, or Commerce4–7 years of relevant accounting experience (US accounting preferred)Strong working knowledge of QuickBooks OnlineHands-on experience with reconciliations and month-end closeGood understanding of US accounting concepts (accruals, revenue recognition basics, AP/AR)High attention to detail and strong analytical skillsAbility to work independently and meet US time-zone deadlinesPreferred / Nice-to-HaveExperience with Zenoti, POS systems, EMR systemsExperience using Exposure to multi-location or healthcare / retail businessesPrior experience working with US-based clients or companiesKnowledge of internal controls and audit supportKey SkillsAccounting and reconciliation AP Processing & Vendor ManagementStrong written and verbal communication