Job Title: Senior Facility ManagerAbout the Role: We are seeking an experienced Senior Facility Manager to join our team. As a key member of our facility management team, you will be responsible for ensuring that our facilities operate smoothly and efficiently.Main Responsibilities: * Manage internal (maintenance) and external services (cleaning, gardening, etc.) to ensure 100% operational efficiency* Supervise reception and security services* Coordinate facility ticketing systems* Review, verify, and approve all invoices prior to payment* Assess and plan purchasing needs* Handle receiving processes* Authorize external, internal business mailing, and consignments* Oversee company assets handover/takeover/maintenance* Organize and support local colleagues' travels* Support on/offboarding process* Prepare goody bags and entry badges for onboarding days* Provide in-person support on on/offboarding days* Handle inventory control and storage* Serve as Administrative Assistant to the General Manager* Support local events* Maintain plants and building decoration* Manage fleet operations (vehicle administration, maintenance, and coordination with service providers)* Coordinate maintenance and repair works in the office* Oversee cleaning services to ensure high standards of office hygiene and tidiness* Work on continuous process improvements* Train and mentor other team members on facility processes* Oversee and improve end-to-end facility processes* Make operational decisions and take responsibility for outcomes* Contribute to the development of facility strategy and goals* Propose cost-saving initiatives* Handle stakeholder management at a higher level, ensuring effective collaboration with internal and external partners* Assist the supervisor in leadership-related tasks* Develop maintenance planning and oversee execution* Serve as HSE Coordinator* Update monthly workhours reports* Handle HSE system/observations* Participate in the HSE Committee Team* Serve as the first point of contact as HSE Coordinator* Responsible for safety duties
Job Title
Facility Operations Specialist