Job Title

Location: Remote (Americas time zones preferred)Type: Full-time, exclusive (no other full-time job or ongoing clients) Hours: Aligned to U.S. Pacific Time (typically 8:00am–5:00pm PT, Mon–Fri; rare urgent flexibility around filing/trial deadlines) Compensation: USD $3,200–$3,700/month base + performance bonus + retention bonus (paid in USD) Non‐negotiables (read first)Pacific-hours coverage required (8:00am–5:00pm PT overlap) Near-native English (C1/C2 written + spoken) + short writing test Exclusive, full-time role (not a multi-client VA arrangement) About the roleI'm a U.S.-based plaintiff attorney and entrepreneur looking for one exceptional operator to become my right hand—someone who can turn priorities into execution and build the lightweight systems that keep everything moving. This is not a "task-by-task virtual assistant" role. It's a high-trust, high-autonomy execution role for someone who: thrives in a fast-moving environment, takes real ownership, communicates clearly, and quietly makes the chaos disappear. You'll work across two worlds: Executive support + operations (core), and Attorney-supervised legal ops / paralegal-style support (as needed), with occasional personal logistics that meaningfully reduce friction. What you'll own (the outcomes)You'll know you're winning when: My inbox is calm, controlled, and closed-loop (drafts, follow-ups, "waiting on" tracking). My calendar reflects priorities and protects deep work (not just meetings). Nothing "lives in my head"—deadlines, tasks, and next steps are tracked, owned, and executed. I get crisp, low-noise updates: what changed, what's blocked, what you need from me. Repeated work becomes repeatable (templates, checklists, SOPs, light automation). ResponsibilitiesLane A — Time & attention (Executive Assistant + prioritization)Inbox ownership: triage, draft replies in my voice, organize threads, follow-up tracking, "inbox to zero" cadence Calendar ownership: scheduling, time-blocking, confirmations, agenda prep, travel buffers, protecting deep-work blocks Weekly planning cadence: prepare priority list, clarify next actions, keep a clean task system with owners + deadlines Meeting readiness: agendas, pre-reads, summaries, and next-step capture Execution updates: concise daily/weekly status notes (no long narratives) Lane B — Execution engine (projects, systems, vendor coordination)Run light project management across active initiatives (law firm + business projects) Build and maintain templates, checklists, and SOPs (so we stop reinventing wheels) Coordinate vendors (scheduling, scope alignment, document collection, reminders, payment/receipt tracking) Improve the operating system: streamline tools, reduce rework, suggest automation where appropriate Lane C — Attorney-supervised legal ops / paralegal-style support (as needed) (No legal advice; attorney supervised; you help move files forward cleanly and consistently.) Maintain matter/deadline/task tracking and produce a short weekly case status report Draft/format routine client correspondence (attorney reviewed before sending) Organize documents/exhibits with consistent naming conventions and filing structure Support discovery workflows: document collection, indexing, compilation, basic logs (attorney reviewed) Coordinate filing logistics, service coordination, and internal checklists (attorney reviewed) Turn messy threads/notes into clear summaries with action items and next steps Occasional personal logistics (limited, high-ROI)Personal scheduling and travel planning Basic research/coordination (appointments, reservations, household vendors) What success looks like (first 30–60 days)Inbox is controlled daily: triage, drafts, follow-ups, "waiting on" list Calendar is proactively managed and reflects priorities (deep work protected) You deliver a short weekly update: priorities, deadlines, open loops, risks Clear task system is in place; deadlines don't surprise us At least 3–5 repeatable templates/checklists are implemented (you choose the highest leverage) RequirementsNear-native English (C1/C2+) — client-ready writing and crisp professional tone 4+ years supporting executives/founders/attorneys or similar high-output environments Extremely strong organization, judgment, and follow-through High discretion and comfort handling confidential/sensitive information Strong computer skills (docs, spreadsheets, task tracking, file organization) Reliable equipment, stable internet, and a quiet, professional workspace Comfortable following basic security standards: 2FA, password manager work inside firm systems (no personal cloud storage for client files) Exclusive availability (no other full-time job or ongoing clients) Nice to have (not required)Legal assistant/paralegal experience (especially litigation support) Experience supporting U.S.-based professionals and U.S. time zones Strong formatting instincts (clean PDFs, exhibits, consistent naming systems) "Systems thinker" mindset (templates, automation, workflow improvements) Compensation & benefitsBase: USD $3,200–$3,700/month (based on experience) Performance bonus: USD $300–$800/month tied to clear outcomes (execution reliability, communication quality, systems improvements) Retention bonus: USD $2,000 after 6 months of strong performance PTO + sick time (defined clearly; paid in USD) Equipment stipend: USD $500–$1,000 one-time Review at 90 days, then annually (real growth path for the right person) How to apply (please follow exactly)Apply through LinkedIn and include: Resume or LinkedIn profile A short note (5–10 sentences) confirming: you can work aligned to U.S. Pacific hours you're available exclusively your experience supporting executives and/or attorneys Your monthly compensation expectation (USD) + earliest start date 10-minute writing test (paste into your note or attach) Writing testPrompt A (max 140 words): Write a calm, professional client update email that: confirms next steps, lists what we need from the client (bulleted), and states when they'll hear from us next. Prompt B: Turn this into a 6-bullet action plan with owners + deadlines: "Court next week, filing needs to go out, we're missing two documents, the client hasn't responded, and two meetings must be rescheduled." Hiring processShort interview (English + role fit) Finalists complete a paid work sample (60–90 minutes) that tests triage, drafting, and execution planning No agencies. Apply directly.