Job Title

The EU Delegation is looking for a Budget Accounting Assistant19.12.2024 New opportunity The deadline for submitting applications is 8th January 2025. Interested persons should have at least two (2) years’ experience in the areas of financial/accounting matters and/or contract management and/or legal work and/or in audits. LOCAL AGENT POSITION OF BUDGET/ACCOUNTING ASSISTANT The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Barbados government in areas that are part of the EU’s remit. The EU Delegation to Barbados is seeking to recruit a motivated, reliable and experienced individualwith a minimum of 2 years’ experience in the areas of financial/accounting matters and/or contract management and/or legal work and/or in auditsto fill the Local Agent Group II position ofBudget Accounting Assistant . The team consists of ten people and there are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.The successful candidate will work under the overall responsibility of the Head of Delegation and the direct responsibility of the Head and the Deputies of the Hub. The Budget Accounting Assistant will be responsible for, amongst others, the verification of the regularity/legality of contractual procedures, as well as, the drafting of contracts including their budgets, the execution of invoices and the follow-up of audits presented for projects under the portfolio of the Delegation. The Budget Accounting Assistant will also liaise with beneficiaries and respective counterparts on these matters. The Delegation offers an exposure to an international and multicultural environment and is an equal opportunity employer. The Delegation offers motivating employment conditions: initial basic salary range (dependent on experience level) starting BBD 6,322 to BBD 11,130 (last step), full 13 month salary, attractive medical and pension scheme. Duration of contract is for a fixed term of three years. Local Agent conditions apply to this post. CARICOM citizens are eligible and should possess the CARICOM Skills Certificate. Interested persons should submit the followingin pdf formatto the Head of Administrationvia email address: Curriculum Vitae (CV)preferably using the Europass format/template Please mention: ATTN: VACANCY – BUDGET ACCT ASSISTANT - 37682 Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria in order to avoid automatic exclusion from the selection procedure.Late applications will not be accepted. The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter, and will produce a shortlist of a limited number of eligible candidates who best meet the selection criteria for the post.Only successful candidates will be contacted. Job Description for Group 2. Budget / Accounting Assistant Employer EU Delegation The Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM Duration of contract Fixed term contract for 3 years Location Group 2 Section in the organisation chart Finance, Contracts and Audit Section Next hierarchical superior (who to report to) Head of Finance, Contracts and Audit Section Working hours 37.5 hours per week Working environment/conditions International and multi-cultural environment. Job objective Under the overall responsibility of the Head of Delegation and the direct responsibility of the Head and the Deputy Head of the Finance, Audit and Contract Section, the Budget/Accounting Assistant will be responsible for, amongst others, the verification of the regularity/legality of contractual procedures, as well as, the drafting of contracts including their budgets, the execution of invoices and the follow-up of audits presented for projects under the portfolio of the Delegation. The Budget/Accounting Assistant will also liaise with beneficiaries and respective counterparts on these matters. Main Tasks + FINANCE, CONTRACTS and ACCOUNTING - Financial and contractual co-ordination Provide advice on financial and legal matters to the staff in the operational section(s) of the Delegation. Assist in providing comments to draft financing agreements and grants. Assist in tender openings and evaluations and represent the Delegation in local tender procedures as observer. Draft financial/legal aspects of contracts, draft documents linked to the Delegation's operations. + FINANCE, CONTRACTS and ACCOUNTING - Financial and contractual encoding/verification Encode/verify all financial and legal transactions related to the implementation of projects (commitments, payments, recoveries, decommitments). Verify supporting documents related to all financial and legal transactions of the section. Control and verify tender procedures. Verify grant agreements, financing agreements and awarded contracts. Advise on sound legal and financial management. + AUDIT, CONTROL and INSPECTION - Support and follow-up Provide assistance for "on the spot" control and audit missions. Assist in the follow-up to audit reports and discharge procedures. Assist in the preparation and evaluation of own audit programmes. Personal skills Service Culture Service-mindedness: Good Working with others Ability to adapt to/deal with different types of clients: Good Ability to deal helpfully and courteously with people: Good Ability to deal with confidential matters professionally: Good Ability to work as part of a team: Very Good Intellectual/problem solving and judgment skills Ability to grasp instructions and directions rapidly: Good Ability to deal with confidential matters professionally: Good Ability to work as part of a team: Good Management /Organisational skills + Delivery of results/management of work Ability to identify priorities: Good Capacity to organise work to deliver on time: Good Organisational skills: Good Sense of responsibility: Good Methodical and rigorous mind-set: Good Sense of initiative: Good Sense of ownership: Good +Motivation Interest in IT and office automation: Good +Talents Numeracy: Good Punctuality: Good Specific physical requirements (if any) N/A Job specifications Compulsory requirement Asset Qualifications A certificate/diploma in accounting, finance, economics or law. Group II Budget/Accounting Assistants are professional accountants and can demonstrate their knowledge in the area (diploma and experience). Group II local staff usually provides a copy of their higher level qualifications and/or higher level vocational studies. A degree, Master's degree or accounting, finance, economics or law would be considered an asset. Professional experience Minimum of 2 years' experience in the areas of financial/accounting matters and/or contract management and/or legal work, and/or in audits. Previous experience in a European Union project or in an international organisation would be an asset. Knowledge of languages English: Active oral and written command: Excellent Knowledge of IT tools Good knowledge of IT tools for e.g. MS Word, Excel, PowerPoint and Outlook.#J-18808-Ljbffr