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Job Description for Production & Events Administrator Company Overview We are most famous for our award-winning event, buried deep in the Crown Estate near Ascot. 17 years ago, Mike & Alison Battle created the event out of their own desire to take their children somewhere that would celebrate the pure, commercially unsullied, magic of Christmas. Now, with the help of Hollywood set-designers, West-End actors and more than a sprinkling of magic, the event is keeping the magic of Christmas alive for thousands of children every year. LaplandUK celebrates and honours the values, imagination and wonderment of childhood through our magical world, rich storytelling and immersive memory making experiences. This is an exciting period of growth for us, as we look for new ways to bring the Lapland experience to a global audience through media, publishing, live shows and eCommerce channels. Job Title: Production & Events Administrator Reporting to: Head of Production Duration: Fixed Term - 10 months The role: The Production & Events Administrator provides vital administrative support to the Production Manager and wider productions department, ensuring smooth operational flow of all production-related activities. This role is the organizational backbone of our production team, maintaining crucial documentation, coordinating logistics, and supporting the delivery of magical experiences. Key Responsibilities: Administrative Management: Maintain comprehensive production documentation, including schedules, supplier contracts, and resource allocation Process purchase orders, invoices, and expense claims for the production department Create and update production schedules using project management tools Coordinate team meetings and maintain accurate minutes Manage the department''s filing system, both digital and physical Production Support: Assist in coordinating suppliers, contractors, and internal teams Support the creation and tracking of production budgets Help maintain inventory records of production materials and equipment Assist with risk assessment documentation and health 'safety records Coordinate travel arrangements and accommodation for production team when needed Event Administration: Support the administrative aspects of event planning and execution Maintain event-related documentation and schedules Assist in coordinating logistics for build periods and live shows Help track event-specific resources and requirements Support the creation of event briefing documents Communication & Coordination: Act as a central point of contact for administrative queries Liaise with various departments to gather required information Maintain clear communication channels between production team members Support the Production Manager with day-to-day administrative tasks Assist in creating reports and presentations for senior management Required Skills & Experience: Proven administrative experience, ideally in events or production Excellent organizational skills with strong attention to detail Proficiency in Microsoft Office Suite (particularly Excel and Word) Strong written and verbal communication skills Ability to manage multiple priorities and meet deadlines Experience with project management tools Basic understanding of production processes and terminology Desired Skills: Experience in events or entertainment industry Knowledge of health and safety regulations Familiarity with budget tracking Experience with scheduling software Understanding of production workflows Personal Qualities: Highly organized with excellent time management Proactive problem-solver Team player with a can-do attitude Calm under pressure Passionate about creating magical experiences Keen eye for detail Flexible approach to work Life at LaplandUK: At LaplandUK, we believe in the magic of collaboration, a steadfast commitment to excellence, and a team that''s always willing to roll up their sleeves and get involved. Working with us means being part of a dynamic environment where collaboration brings out the best in everyone, diverse talents converge, and innovation thrives. Our commitment to excellence ensures that every team member is dedicated to achieving the highest standards, contributing to a workplace culture that values continuous improvement and outstanding results. We''re not just looking for employees; we want people who are excited to get involved, embrace challenges, and bring a hands-on approach to their work, creating a workplace full of positivity and collective success. Overall, working at LaplandUK offers a chance to be part of something truly special, where the wonder of childhood is celebrated by a team dedicated to making memories for over 40,000 families each year. Passion for the Mission We are in service to belief. We understand the importance of what we do and its legacy. One Collaborative Company We only succeed together. We are a positive and caring group of people who embrace developing Lapland and ourselves. Driven To Deliver Excellence Belief is in the detail. Powered by our purpose we challenge and innovate to exceed expectations in everything we do. Salary: 30,000 per annum. Benefits: Flexible hybrid working (1 day in London, 3 days in Ascot, 1 day at home) Dog friendly office 20 days annual leave bank holidays. Contribution towards further development and training Perks at work discount scheme Monthly team social events Applicants must be authorised to work in the United Kingdom without the need for visa sponsorship. LaplandUK reserve the right to withdraw this advert at any time. Due to the high number of applications being received, we may not be able to respond to every applicant. LaplandUK is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.