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Personal Assistant/Divisional AdministratorJoin to apply for thePersonal Assistant/Divisional Administratorrole atFinancial Conduct Authority Personal Assistant/Divisional Administrator4 days ago Be among the first 25 applicants Join to apply for thePersonal Assistant/Divisional Administratorrole atFinancial Conduct Authority Personal Assistant/Divisional Administrator - Part TimeDivision– Corporate GovernanceSalary- National (Edinburgh and Leeds) ranging from £28,800 to £43,100 and London £31,600 to £47,400 per annum – pro rata for 3 days per week (salary offered will be based on skills and experience)About The FCAThe FCA regulates the conduct of 45,000 firms in the UK to ensure our financial markets are honest, fair and competitive. Follow this link to find out more About the FCA.Corporate Governance Division Comprises The Following FunctionsCentral Secretariat (including ownership of the Conflict of Interests Policies and the FCA’s Senior Manager Regime (SMR)) Consumer Panel and CBA Panel Secretariat Decision-Making Committees Secretariat (DMCS) Practitioner Panels SecretariatAn opportunity has arisen for a Personal Assistant/Divisional Administrator to join the Corporate Governance Division. This is a part-time (0.6 FTE/21 hours) job share (Monday-Wednesday).You will work alongside another PA/Divisional Administrator to provide support to the Director (who is also the FCA Company Secretary and Ethics Officer) and the Divisional Leadership Team (DLT) to deliver the Corporate Governance Mission. This is an exceptional opportunity for career development, with exposure to senior management of the FCA and the PSR on high-profile matters.Our stakeholders include the FCA Chief Executive and Chair, executive directors, FCA and PSR staff, Boards and committees and the independent panels.You will support them by, facilitating efficient and effective governance, managing relationships with the wider FCA and PSR teams, undertaking analysis & providing technical advice and ensuring that decisions and inputs are recorded and considered or acted upon.What will you be doing?Directors PAAct as a professional point of contact and link for the Director, which includes liaising with senior management, external stakeholders and their offices Coordinate the Director’s schedule to ensure seamless management of commitments and proper prioritisation. This includes arranging travel plans, briefing materials, essential documents, meeting rooms and keeping the Director’s daily OneNote pack updated Oversee inbox management by monitoring emails, flagging and executing actions promptly and ensuring corporate records are accurately stored Draft and send replies as needed on behalf of the Director while proactively identifying and addressing tasks Manage and assist in resolving both internal and external ad hoc issues or inquiries on behalf of the Director. This includes overseeing requests for the Director’s availability to review documents and ensuring sufficient time for reviewDivisional AdministratorOrganise weekly DLT meeting agendas by anticipating upcoming topics, coordinating with presenters and distribution relevant documents to the DLT in advance Attend meetings to document and track decisions and assigned actions, ensuring proper follow-up. Additionally, provide administrative support to the DLT as required Support divisional recruitment, on-boarding and induction (including the onboarding of Non-Executive Directors) Provide guidance to the divisional Senior Professional Support team ensuring they are updated with the latest relevant information so that they can comply with local and FCA wide processes and proceduresWhat will you get from the role?Exposure to senior management, Non-Executive Directors and senior external stakeholders, providing a comprehensive view of operations and decision-making at the highest level An opportunity that enables deeper involvement, empowering individuals to engage more proactively and a tangible difference An overview of the FCA from a central division. This is a great opportunity to lean and expand internal knowledge A dynamic role within a welcoming and supportive team, offering flexibility to explore opportunities across the divisionWhich skills are required?We are a Disability Confident Employer; therefore, disabled people or individuals with long-term conditions who best meet the minimum criteria for a role will go through to the next stage of the recruitment process. (To learn more about the Disability Confident Scheme Click Here)MinimumProven experience in delivering high-quality administrative support to a Director/senior leader, including mailbox and diary management Direct experience of working confidently and effectively with a wide range of senior internal and external stakeholders Experience of working with Microsoft Office applicationsEssentialA proactive approach to supporting a senior leader, demonstrating the ability to foresee potential challenges and efficiently implement solutions Demonstrate ability and confidence in exercising sound judgement to make timely decisions on the Director’s behalf, informed by the relevant information Flexibility to adapt and react to changing circumstances, reprioritising as necessary and a willingness to take on new tasks and responsibilities Ability to maintain security, trust and confidentiality of information Excellent organisational skills, including the ability to plan carefully, prioritise effectively, track issues methodically and recognise when escalation is required Excellent communication skills, which can be adapted to meet the needs of your audience A flexible and collaborative team player with the ability to work on your own initiative, be proactive and influence othersOur Values & DiversityWe are proud to be an inclusive employer, and our ambition is to cultivate a culture for all employees that respects their individual strengths, views, and experiences. We believe that our differences and similarities enable us to be a better organisation – one that makes better decisions, drives innovation, and delivers better regulation.Within the workplace you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions.Did you know ? 50% of our Executive Committee were the first in their family to attend university.The FCA is committed to achieving greater diversity across all levels of the organisation. Given this, we particularly welcome applications from men, minority ethnic, disabled, and neurodivergent candidates for our Senior Professional Support role.Benefits Of Working At The FCA25 days holiday per year plus bank holidays Hybrid working (work from home up to 60% of your time) Private healthcare with Bupa A non-contributory Pension of at least 8% of basic salary each month (there are several contribution levels that increase depending on your age – up to 12% a month once you reach age 35) Life assurance of eight times your basic salary Income protectionWe also have a competitive flexible benefits scheme which gives you the opportunity to create a personalised benefits package, tailored to suit your lifestyle.Follow this link to see what life is like at the FCA - Life at the FCAApplication SupportWe are dedicated to removing barriers and ensuring our application process is accessible to everyone. We offer a range of adjustments to make your application experience as comfortable and straightforward as possible.If you have an accessibility need, disability, or condition requiring changes to the recruitment process, please contact your recruiter using the details below and they will be happy to discuss this further with you.Useful Information and TimelineThis role is graded as Senior Professional Support Advert Closing Date: 11th May 2025 CV Review/Shortlist: 15th May 2025 First Round Interview and Assessment: WC Monday 19th May 2025Your Recruiter will discuss the process in detail with you during screening for the role, therefore, please make them aware if you are going to be unavailable for any date during this time.Got a question?If you are interested in learning more about the role, please contact: Rumana Hussain at Rumana.Hussain@.ukApplications must be submitted through our online portal. Applications sent via email will not be accepted. Seniority levelSeniority level Mid-Senior level Employment typeEmployment type Part-time Job functionJob function Administrative Referrals increase your chances of interviewing at Financial Conduct Authority by 2x Get notified about new Personal Assistant jobs inLeeds, England, United Kingdom . 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