Job Title

Job Purpose To integrate fully and maintain a professional relationship with the project teams and work in a professional and effective manner with the external contacts you will interact with (architects, trade and designers etc). Provide support during the tender, pre-construction, construction, close out and post completion phases of our projects. Where Viewpoint for Projects is noted below the company may decide to implement an alternative EDMS in the future. Main Contracting & Aconex experience would be ideal. Main Duties Pre-Construction Assist with the collation and review of all incoming tender documentation ensuring accurate records are maintained throughout the tender process Assist in the production of tender launch documents as required Assist the pre-construction department in collating relevant information regarding tender submissions Assist with the preparation of documents for tendering purposes Assist in the collation, dissemination and recording of tender queries and responses Document Control Assisting with the implementation of the document management process (EDMS, email, paper etc.) for the project Uploading / downloading relevant information to the EDMS etc. Control of the internal and external documentation as required utilising the EDMS Ensuring all documents are carried through the correct review and approval processes Ensuring Project team adherence to system, Protocols and Quality standards Ensure timely reports are provided to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project Ensure the hard copy drawings, files, etc. are constantly updated with the latest revisions / information and are kept in good order Overview of approvals and RFIs on the project, ensuring these are appropriately raised and closed out in a timely manner. Co-ordinating the sample/technical submittal/benchmark approval processes and keeping the relevant trackers updated. Assist in the production and issuing of the Change Notification Register, EAI Registers, RFI registers etc. Updating of various schedules/trackers to assist with project delivery Collate, review and issue Project Reports as required in a timely manner including relevant appendices etc. Compete ad hoc Audits on each Project Provide Viewpoint For Projects inductions and ongoing training to the internal and external members of the project teams Manage/assist with each project setup as necessary Handover / Accreditation Manage the process of collating all trade O&M manuals and ensuring the approval/commenting process for this is carried out in line with programme dates Assist in the production (as required) of the Project H&S File including O&M Manuals and As Built Drawings Assist in the development of the completion and handover information (key schedules, registers, etc.) Assist in the collation all QHSE information as required by the Project, Division or Group QHSE Manager